Administrative Assistant - Accounting

POSITION

OVERVIEW: As an Administrative Assistant at LJA Business Solutions , you will be responsible for support for day-to-day activities of the various workgroups.

• Assists with organizing department initiatives, events, and leadership meetings as required

• Manage and maintain the Corporate Controller’s calendar, including scheduling meetings, prioritizing conflicts, and coordinating across departments

• Organize and prepare materials for meetings, including agendas and supporting documentation

• Makes travel, conference and seminar arrangements (flights, hotels, transportation, itineraries)

• Assists with travel expense reports and documentation as needed

• Draft, format, and distribute communications to the accounting department on behalf of the Controller

• Assists with ordering routine supplies for accounting department

• Assists with scheduling conference rooms for meetings and setup of beverages and food

• Previous experience in an engineering consulting firm strongly desired

• Ability to work effectively in a team environment; ability to accurately work under pressure in meeting deadlines