Project Management, Planning and Program Management (Project Manager II)

CDOT’s strength is our people, and our commitment to our people is to shape, support, and sustain the employee experience, and ultimately, create a supportive workplace where everyone, regardless of gender, race, ethnicity, religion, national origin, age, sexual orientation, gender identity, citizenship status, education, disability, socio-economic status, or any other identity, has the opportunity to thrive.

The eligible list created from this announcement may be used to fill current and future vacancies for a period of up to 6 months.

The Program Management Oversight Manager will be responsible for Region 1 Program and Project Management Oversight and directly supervise up to 3 full-time employees. This position works directly with the CDOT Planning and PMO Unit Manager and Deputy Director of Program Delivery, CDOT HQ executive management, the Program Reporting and Transparency Office (PRTO), CDOT Business Office managers, and CDOT Planning staff to track, manage, report and support project management and project performance data to Region Leadership and program/project delivery teams. The PMO Manager leads the Region from a programmatic view of 250-plus projects, tracking the delivery, and reinforcing, and enhancing current best project management practices; the PMO Manager is not responsible for individual engineering project management.

• Your schedule will primarily be 8:00 am – 5:00 pm work hours, Monday-Friday, but we are flexible to meet your work/life balance needs while ensuring CDOT business needs are met
• Travel required during work hours throughout Metro Denver/Front Range
• Must drive CDOT vehicles

All correspondence regarding your status in the selection/examination process will be via email. Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from "state.co.us" and "info@governmentjobs.com" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email. Immediately after you submit your application you should receive an email that confirms that you successfully submitted an application for this position. If you do not, try submitting again until you receive the confirmation email. Be sure to also check your junk folder for email communications from the State of Colorado's website.

The Hiring Process:

• All applications that are received by the closing of this announcement will be reviewed against the minimum qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.
• Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.
• Part, or all, of the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.
• Be sure your application materials specifically address your qualifications, experience, work products, and accomplishments as they relate to the Major Duties, Minimum Qualifications, and Preferred Qualifications sections as listed above. Failure to include adequate information or follow instructions by the deadline for application may result in your application not being accepted for this position and may affect your inclusion as a qualified candidate in any step of the selection process and placement on the eligible list.
• A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.

Transfer, Non-Disciplinary Demotion or Reinstatement

If you believe that you are eligible to be considered as a transfer, non-disciplinary demotion, or reinstatement to this vacancy, you must submit a completed application following the directions in this job announcement and you will be included in the selection process along with other qualified applicants. If you are the finalist for this position after the selection process, Human Resources will confirm your eligibility to be appointed as a transfer, non-disciplinary demotion, or reinstatement applicant.

Employment Screening

If an applicant reaches the finalist stage of the hiring process, the Colorado Department of Transportation may procure a consumer report and/or investigative consumer report on the applicant in connection with his/her application for employment purposes, as defined under the Fair Credit Reporting Act. These reports may be obtained at any time after receipt of the applicant's authorization. As part of the employment screening an applicant will be requested to disclose any deferred judgments and convictions as well as an explanation of the circumstances around any arrest or conviction. In the event that a screening returns information that the applicant believes is not accurate, he or she will have an opportunity to dispute the information with “Accurate.”

Accurate, a consumer reporting agency, will obtain the report for CDOT. Further information regarding Accurate including its privacy policy, may be found online at www.accurate.com. Accurate is located at 200 Spectrum Center Drive Suite 1100, Irvine, CA 92618.

The report may contain information bearing on the applicant's character, general reputation, personal characteristics, and mode of living. The information that may be included in the report includes social security number trace, criminal records check, public court records checks, educational records, and driving records checks. CDOT will only request credit reports insofar as they relate to the position for which the applicant is applying. The information contained in the report will be obtained from private and/or public record sources. The applicant will have the right, upon written request made within a reasonable time after receipt of a notice, to request disclosure of the nature and scope of any investigative consumer report.

CDOT is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability as defined by the ADA Amendments Act of 2008 (ADAAA) with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, or participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Priya Kumar at Priya.kumar@state.co.us

Former State Employees

Former employees of the Colorado Department of Transportation System or any other State of Colorado Department or Agency, who were disciplinarily terminated or resigned in lieu of termination, must disclose this information on his/her application.

PK (SAP #50004820/PCR #66905)

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

The Region 1 Planning and Program Management Oversight (PMO) Unit is motivated by the emphasis they place towards TEAM, COMMUNICATION, and CUSTOMER SERVICE in what they do and what they represent as a total program. This Unit is responsible for supporting two distinct programs 1) Transportation Planning - including both short term as well as long-term transportation projects for all modes of travel, and 2) Program/Project Oversight for all funded projects in the region and support to engineering and specialty programs in project management and program delivery. Additional program areas of multimodal project level support within the Unit include Bicycle/Pedestrian Project Development and Transit/Rail Project Development, supporting our statewide multimodal policies and initiatives. This unit also provides regional support for all Document Accessibility compliance accordance with Colorado House Bill 21-1110 along with other indirect regulations.

• Provides program conduit between the Region and HQ, ensuring a comprehensive level of communication between various HQ offices, the Region Program Engineers, and the RTD.
• Manage, develop, and make decisions on employee performance evaluations, dispute resolution, morale, motivation/attitude, recruitment and retention, training, overtime, leave, and safety as a first-level supervisor; make recommendations on hiring/transfers/promotions.
• Advise the Planning and PMO Unit Manager, Deputy Director of Program Delivery and other section heads on strategies and recommended courses of action to achieve program or project management objectives.
• Mentor and coach staff to elevate their base knowledge levels, recommend and provide training, communicate and demonstrate modeled character and focus towards TEAM, COMMUNICATION, and CUSTOMER SERVICE, and conduct quarterly performance reviews on subordinates.
• Delegate work effectively, when appropriate, and monitor progress; modify work assignments to meet changing priorities.
• Assist with implementing and developing the overall work plan for PMO and setting expectations for program area while being in line with the regional work plan and department goals or performance metrics.
• Interpret, implement, manage and provide direction pertaining to PMO policies, rules and regulations to direct and indirect reports related to program activities to accomplish CDOT’s mission and goals and overall objectives and provide input to the Planning and PMO Unit Manager, Deputy Director and RTD.
• Participate in regional and interdepartmental committee meetings to formulate policies and procedures for the Department and programs.
• Convey information to Region senior management, Region engineering project managers, and staff concerning program and project management initiatives, policy and procedures, guidance, tools and training.
• Distribute monthly, quarterly, and weekly reports addressing program/project financial and schedule performance metrics to RTD and Program Engineers, and project support staff.
• Elevate the region’s utilization of PMWeb, project management Information System (PMIS), through training and job aid development under the framework of CDOT’s Project Development Manual (PDM).
• Assist other Region management and staff to interpret PMO reports to monitor the progress to achieve program delivery goals.
• Identify issues that could impact the Region’s ability to achieve the calendar year expenditure target.
• Assist Region engineering and specialty unit support staff to analyze possible corrective actions including change controls, baseline schedule changes, construction budget, etc..
• Support Region Planning activities including Asset Management, Annual Project Delivery List Development, the 4-year Project Planning effort, etc by coordinating and assisting the collection and analysis of Region project and program data and working closely with the R1 Planning Program Manager.
• Coordinate with the Region Business Office, Asset Managers, and Region project staff (Project Managers, REs, and PE IIIs) as needed to revise project management tracking and scope/schedule/budget, prior to budget actions, advertisement actions, or other steps in the project delivery process.
• Support the development and management of the region’s annual master project delivery schedule including identification of projects that need to be added, updated, or closed throughout the calendar and fiscal years.
• Monitor or assist project engineers and business office in monitoring FHWA funding end dates and ensuring that completed or inactive projects are closed in a timely manner.
• Other job duties as assigned.

• At least 8 years of professional work experience in comprehensive project management with the primary focus in the engineering program or project management processes associated with scope/schedule/budget development of projects.

• A combination of relevant education and experience equal to at least 8 (eight) years.
• Education from an accredited college or university with coursework in project management, business administration, engineering, planning, or another field of study related to the duties of this position will be considered.
• Experience in comprehensive project management with the primary focus in the engineering program or project management processes associated with scope/schedule/budget development of projects will be considered.

Please Note: The required experience must be substantiated within the work experience section of your application. “See Resume” statements on the application or resumes in lieu of a complete application may not be accepted. Additional information submitted after the closing date of this announcement will not be considered in the review of your application. In addition, part-time work will be prorated.

College Transcripts: If you are using education to qualify, a legible copy of your official or unofficial college transcript(s) or an official foreign credential evaluation report must be submitted with your application. Transcripts must show the name of the school, completed credit hours, and (if applicable) that a degree was conferred. Transcripts from colleges or universities outside of the United States must have been assessed for U.S. equivalency by a NACES educational credential evaluation service. The credential evaluation report must be an official report. Failure to provide a transcript or official foreign credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this position.

The exceptional applicant will possess the proven ability or accomplishment in the following:

• Demonstrated success with the duties listed in the Description of the Job section;
• Years of State service experience related to the duties of this position;
• Highest work/personal ethics and integrity and demonstrated history and understanding of TEAM, COMMUNICATION, CUSTOMER SERVICE in a leadership role;
• PMP Certification;
• Strong preference for candidates with engineering program or project management experience, particularly in developing and monitoring complex projects in scope/schedule/budget from concept through execution.
• Experience in engineering program or project management and utilizing project management software to coordinate project management data, including oversight development of timelines to achieve important delivery milestones working with cross-functional teams is preferred.
• Proven ability to manage multiple assignments, priorities, and projects in a demanding environment;
• Ability to work under tight deadlines and be adaptable to changing assignments;
• Ability to take initiative to solve problems in an innovative manner;
• Ability to partner with public and private organizations, special interest groups, elected and appointed officials, in situations which may be politically sensitive;
• Ability to work with general public, professional, consultants, and staff, with sensitivity to their needs, priorities, promises made and commitments;
• Ability to negotiate mutually acceptable solutions and build consensus through give and take;
• Excellent interpersonal and relationship building skills;
• Strong time and project management skills, including prioritization and project switching ability;
• Excellent reasoning, investigative, analytical, and problem solving ability;
• Excellent facilitation, presentation, and communication skills, both written and oral;
• Strong attention to technical detail and accuracy;
• Passion for safety;
• Ability to work effectively in both independent and team situations;
• Fluency in MS Word, MS Excel, MS Project, Gmail, Google Suite, SAP, and the ability to quickly learn other software systems.