Admin Office Supervisor

Essential Duties Provide administrative support thru Excel, word processing, preparing PowerPoint presentations and other computer skills. Prepare bid specifications from documents provided by the Deputy Director and Senior Buyers as requested.

Create and update Excel spreadsheets relating to and supporting the bid process, contract administration, department report documentation. Assists in the preparation and distribution of the County's RFP's.

Assists in the preparation of various County leases. Produce financial reports and records. Prepare and monitor annual department budget.

Compose and prepare correspondence.

Oversee and schedule support staff. Process bi-weekly payroll. Attends staff meetings and prepares and distributes the minutes.

Update and maintain departmental records.

Prepare travel reimbursement and credit card vouchers for department. Create and update monthly, quarterly, and year-end reports. Serve as a point of contact for vendors requesting information.

Process invoices, prepare order requisitions. Schedule meetings and other departmental functions; maintains department calendar. Interfaces with our local surrounding County's Procurement representatives.

Perform evaluations for support staff and Contract Technician, assist with goal setting. Provides training to office subordinates. Interact with employees when difficult issues arise between the employee and county or non-county agencies.

Supervise employees, lend support and offer encouragement. Perform other duties, tasks and special projects, as required.

Qualifications/Preferred Skills, Knowledge & Experience Associate's degree from an accredited college or university, or equivalent combination of education and experience.

Five to seven years of job-related experience. Strong verbal and written communication skills. Strong typing and computer skills are required in this position.

Knowledge and skill with modern office equipment (fax, copier, calculator). Ability to work independently and proceed with objectives. Ability to maintain confidential information and handle confidential matters.

Ability to work as part of a team. Strong interpersonal skills. Ability to multi-task.

Accurate and detail oriented. Ability to interface with all levels of county management.

A valid driver's license is required. Preferred Skills, Knowledge & Experience: Associate degree from an accredited college or university in Business Administration.

Five years of experience in office administration. Ability to follow office protocol. Ability to use common sense understanding to carry out written or oral instructions.

Strong time management and organizational skills. Flexibility. Exhibits a willingness to learn new tasks.

Ability to direct and lend suggestions on unusual situations as they may occur.

Ability to coordinate and distribute work assignments. Flexibility Proactive. Ability to carry tasks to completion.

Additional Information Relevant background checks, clearances, physicals, drug tests, and any other assessments or evaluations will be conducted after an offer of employment is give per County policy.

Computer Skills: To perform this job successfully, an individual should have: Advanced Word skills Advanced Excel skills Intermediate Access skills Basic PowerPoint skills Basic Outlook skills (Email and Calendar) Basic Internet Explorer skills PeopleSoft skills or the ability to learn PeopleSoft.

Physical Demands: While performing the duties of this position, the employee is frequently required to sit, talk or hear. Occasionally, the employee will need to stand, walk, reach above shoulders, bend at the waist or work bent at the waist, climb stairs, and lift or carry up to 10 pounds for a distance of up to 300 feet.

On rare occasions, the employee will need to work with arms above their shoulders; twist or rotate at the waist; kneel, stoop, crouch or squat; and drive a personal vehicle.

The special vision requirements for this job are: Close vision (computer, spreadsheets, financial reports, etc.) Color vision (ability to identify and distinguish colors (department-specific).

Work Environment: The noise level is usually quiet to moderate (office environment with computers, printers, light traffic, etc.). Will work inside 95% of the time.

Noise and interruptions may affect ability to concentrate while working on statistical reports and cost analysis projects. Other: Ability to work extended hours, as necessary.

This position requires professionalism. Must be able to drive to vendors and various county sites. The County of Chester offers comprehensive benefits to our employees.

about our Benefits here. 01 What is your highest level of education? No formal Education High School Diploma or GED Associates Degree Bachelors Degree Masters Degree Doctorate or higher (includes Juris Doctorate and Medical Doctorate) 02 How many years of job-related experience do you have?

None less than 1 1+ 2+ 3+ 4+ 5+ 6+ 7+ 8+ 9+ 03 Do you have a current and valid driver's license? Yes No Required Question Employer County of Chester Address 313 W Market St Suite 4302 West Chester, Pennsylvania, 19380 Phone 610-344-6000 Website https://www.chesco.org/ Apply Please verify your email address Verify Email Job Opportunities Account Privacy Policy Terms Of Use Accessibility Statement Privacy Settings Copyright 2026 Do not sell my personal information × For California residents, and to the extent NEOGOV sells your personal information as the term "sell" is defined under the California Consumer Privacy Act, you have the right to opt-out of the sale of your personal information by us to third parties at any time.

This setting only applies to registered account holders that have opted-in for an Access Membership. If you wish to opt-out click follow these steps: Log into your Job Seeker Profile Click your name in the upper right-hand corner Select Account Settings Select the Preferences section Click the Edit button next to Access Membership Switch Toggle to off Click Save If you do not have a registered account this setting does not apply, however, you can review your right on our privacy policy .

If you require further assistance, please email privacy@neogov.com × Accessibility Statement At Governmentjobs.com, Inc. d/b/a NEOGOV, we recognize the importance of making our products and services accessible to all individuals, including those with disabilities, and are continually working to improve the experience for all users.

Commitment to Accessibility We are committed to following best practices, including the Web Content Accessibility Guidelines (WCAG) 2.1, Level AA, to the extent feasible, however, we do not warrant compliance with these standards or any other accessibility standards.

We are continually enhancing our platforms to ensure greater accessibility, and we actively seek out opportunities to improve accessibility features.

Ongoing Enhancements Accessibility is an ongoing effort, and we are regularly updating our technology, services, and content to address accessibility barriers.

Our team is dedicated to identifying areas for improvement and making enhancements that allow all users, regardless of their abilities, to fully engage with our services.

Feedback and Assistance We value feedback from our users. If you encounter any accessibility barriers while using our services or have suggestions on how we can improve, please reach out to us at accessibility@neogov.com.

We will make every effort to resolve any concerns and consider alternative options where possible. Thank you for choosing NEOGOV. We remain dedicated to improving accessibility and creating an inclusive experience for all.

Chester County Career Pages Job Opportunities Menu Close Menu Chester County Career Pages Job Opportunities Notify me! Sign up for Job Alerts Chester County Home Page Help & Support Translate SOCIAL Twitter Support Job Application Job Details Applying as: | Support Close Close Cancel Clear SIGN Save We've updated our Privacy Policy and Terms of Use.

Please, read and accept changes. Effective date: August 19, 2025 NEOGOV PRIVACY POLICY Contents 1. Introduction; Scope of this Policy.

2. Where We Are a Service Provider. 3.

Personal Data We Collect About You and Why. 4. Cookies and Similar Tracking Technologies.

5. Online Analytics and Advertising. 6.

Information We Disclose. 7.

International Users. 8. Your Data Rights and Choices.

9. Notice to California Residents. 10.

Your Rights and Control under EU GDPR. 11. Data Security and Integrity.

12.

Retention and Removal. 13. Right to Revise.

14. Contact Details. 15.

Privacy Contacts. Introduction; Scope of this Policy. The purpose of this Privacy Policy (the "Policy") is to describe how we collect, use, store, protect, and disclose personal data online and offline either via our websites or related applications.

This Policy applies to personal data we collect or use, and applications owned or controlled by Governmentjobs.com, Inc. (DBA "NEOGOV"), including our related brands NEOGOV.com, NEOED.com, PowerDMS.com, Governmentjobs.com, Schooljobs.com, and our mobile app(s) (collectively referred to as the "Services"), or affiliated companies (collectively referred to herein as "Governmentjobs", "Schooljobs", "NEOGOV", "NEOED", "PowerDMS", "we", "us", or "our").

By using any part of the Services you agree that you have read this Policy, your personal data will be processed as described herein, and you agree to be bound by this Policy.

This Policy is incorporated into our Terms of Use . Definitions not explicitly defined herein shall retain the meaning as prescribed in the Terms of Use .

Any dispute related to privacy is subject to the Terms of Use and this Policy, including limitations on liability. This Policy does not apply to (1) personal data controlled by our Customers (employers that utilize our Services, described further below), which is governed by our separate agreements and related data processing agreements with such Customers; (2) personal data collected by unaffiliated sites that link to or are accessible from our Services; (3) personal data our partners may collect directly from you and control; (4) personal data collected and processed by us about our employees or job applicants responding to our job offers; and, (5) non-personal data derived from personal data, including any data that is aggregated, de-identified, or anonymized, statistical data, insights, or other predictive data that is sufficiently different from your personal data that it cannot be reversed engineered through reasonable means, or otherwise identified from analysis or further processing of the derived data (collectively referred to as the "De-Identified Platform Data").

We use De-Identified Platform Data to provide Customers with useful and relevant insights, build features and data services, and improve our Services.

Because De-Identified Platform Data does not identify you personally, we can use and disclose it in our discretion. We are the controller for the personal data discussed in this Policy, except as noted in the "Where We Are a Service Provider" section below.

Where We Are a Service Provider Our Customers are organizations such as federal, state, local, tribal, or other municipal government agencies (including administrative agencies, departments, and offices thereof), private businesses, and educational institutions (including without limitation K-12 schools, colleges, universities, and vocational schools), who use our Services to evaluate job applicants and/or manage their relationship with their personnel.

When we provide our Services to our Customers, the Customer generally controls and manages the personal data (which may include sensitive personal data such as biometric information or your precise geolocation information for timeclock tracking, health information, and demographic information like race and ethnicity related to the employment relationship), and we process personal data as a "data processor" or "service provider" (as these terms are defined in applicable data protection laws).

Any use of analytics or engagement technologies that process personal data, including tools that analyze user behavior or associate usage with identifiers, are implemented solely as a data processor or service provider in these scenarios, and such data is not used by NEOGOV for its own commercial purposes.

Our legal obligations as a processor and service provider are set out in our Customer contracts and policies. Our Customers, and not us, decide what types of personal data to collect to manage their relationships with you.

For example, a Customer may choose to enable collection of biometric or precise location data for its employees using our time and attendance product.

We process such data only at the direction of that Customer and do not use it for our own purposes. Further, if you apply to a job or your employer utilizes our Services to manage their relationship with you, the personal data collected about you is generally controlled by the employer (our Customer).

This Policy does not describe the processing of your personal data by our Customers, and we encourage you to visit the Customer's privacy policy for information about their privacy practices.

For example, if you applied to a job at a local state agency, you should contact that agency with any questions you may have relating to the personal data processing by that state agency within our Services.

Where we serve as a data processor or service provider, our Customer contracts and policies require us to either instruct you to contact our Customer, or redirect your inquiry to our Customer.

Personal Data We Collect About You and Why. In this Section we set out general categories of personal data we may collect and the purpose for using your personal data, including the personal data collected and processed over the past year.

We collect and process personal data to provide you the Services, fulfill our contractual responsibility to deliver the Services to our Customers, fulfill your requests, and pursue our legitimate interests and our business and commercial purposes.

We also automatically collect data during your usage of the Services and collect other personal data about you from other sources. Your personal data will only be collected and used for purposes stated herein, where you provide additional consent, or as required by law or regulation - including national security or law enforcement requirements.

Information Provided by You. We collect personal data from you directly when you visit our Services from either your computer, mobile phone, or other device, attend one our events, or communicate with our personnel.

The categories of personal data we collect from you, involve the following: Types of Personal Data Why the Personal Data is collected Identification, account, and contact data, including your name, username and password, professional or personal email address, professional or personal telephone phone number, and account preferences.

Create your account, perform and manage our relationship with you and our Customers, and facilitate the relationship between you and our Customers for their hiring and employment purposes.

Communicate with you and send you information as part of the Services regarding your questions, comments, requests for information, contests you entered into, upcoming events, newsletters and surveys, technical notices, security alerts, statements and invoices, support and administrative messages, significant updates to the Services or policies, as well as relevant notifications regarding your account.