Senior Purchasing Specialist

Reporting directly to a Purchasing Manager, responsible for performing advanced purchasing tasks that support the daily operations of the Williamson County Purchasing Department.

• Leads projects and trains new staff to department standards and quality expectations
• Assures that anticipated expenditures are legal and properly authorized prior to encumbering funds and best value is achieved for purchases
• Analyzes high volume materials and services to determine the best sourcing strategy between competitive bid and cooperative purchasing methods
• Works with vendors/contractors to aid their understanding of the purchasing requirements for local governmental entities
• Prepares and administers complex and high dollar invitation for bid and request proposals, with minimal supervision
• Facilitates Proposal Evaluations with evaluation committees and vendor presentations
• Reviews and analyzes vendor award information and processes award recommendation for Commissioners Court award
• Meets with departments on large purchases for fiscal year
• Serves as liaison for department heads on formal solicitation process
• Processes requisitions and approvals of purchase orders up to $100,000
• Research, reviews, and assists in the development of complex contracts, assures proper documentation is obtained such as insurance documents, bonds etc., and prepares for agenda item placement
• Processes sole source requests and prepares them for Commissioners Court placement
• Serves as primary contact for internal and external customers on solicitations and large purchase agreements during the solicitation process
• Reviews and collects supporting documentation for requisition approval processing
• Collaborates with county’s budget and audit office to ensure expenditures are properly authorized
• Performs quality control of various documents and ensure they meet purchasing policies and compliance implemented by federal, state, and local laws
• Maintains all electronic and physical purchasing files
• Provides customer service to customers and staff via telephone, email or in person
• Attends all meetings and trainings, as required
• Performs special duties as assigned

Facilities Maintenance and Construction Assignment (in addition to duties listed above)

• Supports the Facilities Management department with professional services and facilities maintenance and construction contracting

ORGANIZATION RELATIONSHIPS

• Reports directly to – Purchasing Manager
• Direct Reports – No

• Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carrying
• Position involves safely operating a motor vehicle

ENVIRONMENTAL FACTORS

• Work is primarily indoors in an air-conditioned environment
• Travel between work sites, as required

IRREGULAR HOURS

• Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
• May be deemed essential personnel in the event of an emergency

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

• Associate degree and four (4) years of purchasing related experience (i.e., finance, accounting, etc.) OR an equivalent combination of education and experience
• One (1) year of demonstrated lead or supervisory experience
• Facilities assignment: Prior experience and fundamental understanding of construction contracting and delivery
• Knowledge of local, state, and federal government finance practices
• Working knowledge of Microsoft Office Suite

• Valid Texas driver’s license

• Associate degree in a related field
• Three (3) year of public purchasing experience in a government capacity
• Knowledge of local, state, and federal government finance practices specifically Texas Government Code 2269 and 2254
• Facilities assignment: Prior experience related to Project Management and the delivery and operation of new and renovated facilities
• Knowledge of Enterprise Resource Planning purchasing software (ERP) including Oracle
• Proficient data entry skills with the ability to type up to 55 words per minute
• National Purchasing Association Certification

EMPLOYMENT TESTING

Employment is contingent on passing any post-offer pre-employment screening as listed below:

• Criminal background check: Yes
• Motor Vehicle Record check: Yes
• Drug screening: No
• Physical exam: No
• Psychological exam: No
• Additional: N/A

SUPPLEMENTAL INFORMATION

A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) calendar days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at www.wilcotx.gov/469/Human-Resources.

TOBACCO FREE WORKPLACE POLICY

Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.

Williamson County offers a full range of employee benefit programs for eligible full-time employees, retirees, and their families. These programs include group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life; short- term disability and long-term disability insurance; and flexible spending accounts for health care and dependent care reimbursements.

To review our benefit options and associated costs, click here to visit our interactive benefits cost estimator.

The County also provides retirement benefits. Full-time & part-time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these basic employee benefits and retirement services, employees benefit from a variety of other programs including 12 paid holidays. For more details please contact Williamson County Human Resources at 512-943-1533.