Administrative Specialist- Juvenile Services

JOB SUMMARY Reporting directly to a Juvenile Service Manager or Director, responsible for providing administrative support to an assigned division by performing reception and clerical duties. EXAMPLES OF WORK PERFORMED Provides continuous coverage at a reception desk to assist visitors and callers Receipts funds for probation, restitution, court, and child support fees Assists in copying, filing and auditing invoices Enters and verifies data within the Juvenile Case Management System (JCMS) database Creates and maintains various reports, forms, worksheets, and informational materials Ensures comprehensive filing systems are maintained and up to date Retrieves, sorts and distributes incoming mail and fax documents Assists in planning and executing special projects and events Assists with policy and procedure updates Cross-trains with other office staff to ensure continuity of departmental operations Attends all meetings and trainings, as required Performs special duties as assigned Detention Assignment Processes and audits detention intake data Oversees RAPTOR data system and compiles monthly visitor and volunteer activity Court Assignment Processes juvenile arrest documentation Updates Department of Public Safety (DPS) computerized criminal history and ensures compliance Maintains and produces caseload reports Records Assignment Performs record/file maintenance and quality assurance Reviews and prepares all documentation relating to sealing of records for eligible youth Verifies data within case management system and enters applicable notes Scans and/or prepares records for destruction ORGANIZATION RELATIONSHIPS Reports directly to - Juvenile Services Manager or Director Direct Reports - No PHYSICAL DEMANDS Position involves prolonged standing, sitting, walking, reaching, twisting, pushing, pulling, kneeling, bending, talking, and listening Position involves some driving related to errands and meetings ENVIRONMENTAL FACTORS Work is primarily indoors in an air-conditioned environment Occasional contact with persons accused or adjudicated of crimes IRREGULAR HOURS Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required May be deemed essential personnel in the event of an emergency MINIMUM QUALIFICATIONS High School diploma or equivalent One (1) year of clerical experience in a professional office environment Working knowledge of Microsoft Office Suite LICENSES AND CERTIFICATIONS Required within thirty (30) days of employment Valid Texas driver's license PREFERRED QUALIFICATIONS Two (2) years of clerical experience in a professional office environment Court Assignment: Prior work experience in a law enforcement or juvenile justice setting EMPLOYMENT TESTING Employment is contingent on passing any post-offer pre-employment screening as listed below: Criminal background check: Yes Motor Vehicle Record check: Yes Drug screening: Yes Physical exam: Yes Psychological exam: No Additional: Child Abuse Registry Check SUPPLEMENTAL INFORMATION TOBACCO FREE WORKPLACE POLICY Williamson County is a tobacco free workplace.

The use of tobacco and non-tobacco products such as vapor, e-cigarettes and the use of chewing tobacco or like products is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment. ADDITIONAL INFORMATION The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job.

They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change. Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA).

If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department. Williamson County offers a full range of employee benefit programs for eligible full-time employees, retirees, and their families. These programs include group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life; short- term disability and long-term disability insurance; and flexible spending accounts for health care and dependent care reimbursements.

To review our benefit options and associated costs, click here to visit our interactive benefits cost estimator. The County also provides retirement benefits. Full-time & part-time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation).

In addition to these basic employee benefits and retirement services, employees benefit from a variety of other programs including 12 paid holidays. For more details please contact Williamson County Human Resources at 512-943-1533. 01 Do you have a high school diploma, or equivalent?

Yes No 02 Do you have one (1) year of clerical experience in a professional office setting? Yes No 03 Do you possess strong administrative, organizational and planning skills? Yes No 04 Texas Administrative Code: RULE §344.200: This position requires you are at least 21 years of age at date of hire.

Are you able to meet this requirement? Yes No 05 Due to the nature of this position, the successful applicant must be able to pass a comprehensive criminal records check. The offer of employment will be contingent upon a non-disqualifying criminal history/sex offender registration background check, child abuse registry check, and passing a drug test and physical exam (provided by County).

I am able to meet this requirement. Yes No 06 This position requires a driving records check as part of the selection process. In order to be considered for this position, your driving record may not include any of the following conditions during the last 36-months.

Any driving convictions involving: - Driving under the influence of alcohol or a controlled substance; - Refusing to submit to a test to determine alcohol or controlled substance concentration - Leaving scene of crash - Vehicular manslaughter/homicide - Using vehicle to commit a felony; - Losing your license or driving while license is suspended; - Two or more reckless driving violations, negligent crash or violation with a pedestrian; - Three or more violations while operating a motor vehicle I attest that my driving record does not meet or exceed the number of violations and/or offenses listed above, and I am eligible to be considered for this position.

I am able to provide a copy of my driving record at the time of interview. I AM NOT ELIGIBLE to be considered for this position. My driving record meets or exceeds the number of violations and/or offenses listed above.

07 This position requires proficiency with Microsoft Word. Which best describes your level of proficiency with Microsoft Word? No experience Beginner (ex: create/format/print documents, spell check) Intermediate (ex: create tables, charts, headers/footers) Advanced (ex: create forms, templates, mail merge, macros) 08 This position requires proficiency with Microsoft Excel.

Which best describes your level of proficiency with Microsoft Excel? No experience Beginner (ex: create basic spreadsheets and formulas) Intermediate (ex: create/manage multiple spreadsheets, create formulas using functions) Advanced (ex: create/edit macros, create PivotTable and PivotChart) 09 This position requires proficiency with Microsoft Outlook.

Which best describes your level of proficiency with Microsoft Outlook No experience Beginner Intermediate Advanced 10 Describe your level of experience with SharePoint. 11 Do you possess or have the ability to obtain a valid driver's license upon offer of employment? Yes No 12 Have you ever been the subject of a Child Protective Services (CPS) investigation?

What was the outcome of the investigation? Type N/A if this does not apply. 13 We work with a great deal of confidential information.

Describe how you have handled sensitive information in your past work experience and what strategies you utilized to maintain confidentiality? 14 A provision of Texas Administrative Code, title 37 344.302 states that an individual with prior military experience will need to provide related discharge documents during the background check process.

Have you ever been on active duty for training (ADT) or served in the military? Yes No 15 At Williamson County Juvenile Services, the protection and safety of the youth that we serve is our #1 priority. For that reason, we will screen all candidates that move forward in the process for positions of trust with children with The Diana Screen.

The Diana Screen is a sexual risk screening tool used by Williamson County Juvenile Services to screen candidates moving forward in the process to work or volunteer with our youth. The Diana Screen is administered on a computer in our office and takes approximately 30 minutes to complete. The Diana Screen helps to identify people who may step over a sexual boundary line or who may present a sexual risk to children and teens.

The Diana Screen is used as one part of Williamson County Juvenile Service's overall application/interview/screening process. By completing The Diana Screen you are helping to make Williamson County Juvenile Services as safe as possible for the youth in our care. For more information about The Diana Screen please visit www.DianaScreen.com I acknowledge my understanding that the results of the Diana Screen will be used in determining my eligibility for employment with Williamson County Juvenile Services and I consent to pre-employment/pre-offer participation in the Diana Screen.

Yes No 16 I understand that I must thoroughly complete the Education and Work Experience sections of my application and the Supplemental Questions. This includes a detailed description of each position that I feel qualifies me for the job I am seeking. Please avoid the use of acronyms or abbreviations that describe job duties and define job titles.

I have read the above statement and understand that failure to provide sufficient detailed information may result in my application being rejected. I also understand that I may not submit a resume in lieu of filling out the application or answering the Supplemental Questions. However, I may attach a resume to the application to provide additional information.

I acknowledge that I have read and understand the above statement. Yes No 17 Use the space below to explain ALL gaps in employment. Type N/A if this does not apply.

18 Please provide a brief statement introducing yourself and illustrate why you should be considered as the most qualified individual for this position. Required Question Employer Williamson County Address Human Resources 100 Wilco Way, Suite HR101 Georgetown, Texas, 78626 Phone 512-943-1533 Website https://www.wilcotx.gov/469/Human-Resources Apply Please verify your email address Verify Email Job Opportunities Account Privacy Policy Terms Of Use Accessibility Statement Privacy Settings Copyright