Executive Assistant to CEO

We're looking for someone based in Los Angeles who can work alongside her and help turn client conversations and opportunities into real execution across the company.

This is a hands-on, high-trust role. Much of the work involves coordinating internal teams, organizing proposals and deal materials, and ensuring follow-through after client discussions.

We are actively building AI-driven workflows across the company, and the right person will be excited about experimenting with AI tools, automation, and cloud systems while helping implement them across the organization.

- Turn client conversations into structured internal action plans - Coordinate teams to assemble proposals, estimates, and delivery approaches - Organize materials needed to move opportunities forward (case studies, decks, capabilities) - Track opportunities from first conversation through proposal and close - Maintain CRM records and opportunity documentation

- Coordinate leadership and production teams to deliver inputs required for proposals and projects - Track commitments, deadlines, and deliverables across teams - Follow up consistently to ensure work moves forward - Surface blockers early and escalate when needed

- Run research-to-execution projects such as vendor evaluations, tools, or internal processes - Help implement and improve AI-driven workflows and automation across the company - Support planning and execution of company events, industry gatherings, and partnerships

- Be a trusted, steady presence alongside the CEO and help create the conditions for her to do her best work - Take ownership of day-to-day responsibilities that would otherwise pull the CEO's attention away from running the company - Notice what needs to be handled and step in proactively so the CEO can stay focused and effective - Work closely with the CEO in a high-trust partnership built on reliability and awareness

- Someone who owns tasks end-to-end and finishes them - AI-obsessed and always experimenting with new tools, automation, and cloud software - Clear communicator who can coordinate across teams and keep projects moving - 5+ years of experience in executive support, operations, or a similar high-ownership role - Familiar with CRM tools, Google Workspace, Notion, Asana, or similar systems - Based in Los Angeles and able to work on-site - Experience in games, entertainment, or technology companies is a plus

Why Join Us?

- 401k - Healthcare - Paid vacation - Company closure in Summer and Christmas ( 1 week for both) as additional paid time off