Administrative Assistant 1

Grow your career with Sodexo at Beth Israel Deaconess Medical Center , a nationally recognized academic healthcare organization committed to delivering exceptional patient care. We are seeking a warm, welcoming, and highly organized Administrative Assistant to support our Food and Nutrition Services team.

This part-time position offers 24 hours per week with a flexible schedule , making it an excellent opportunity for someone seeking meaningful work, professional development, and work-life balance. As the face of our office, you will play a key role in creating a positive first impression while supporting financial, administrative, and onboarding functions that help keep our operation running smoothly.

• Process invoices and assist with financial data entry and reporting activities.

• Support cash handling procedures, reconciliations, deposits, and related documentation.

• Maintain accurate records and ensure timely entry of operational and financial data.

• Coordinate and assist with new hire onboarding, orientation, and employee paperwork.

• Serve as the first point of contact for visitors, employees, and candidates, creating a welcoming and professional office environment.

• Provide administrative support to the management team and assist with special projects as needed.

• Strong administrative, organizational, and multitasking skills.

• Experience with data entry, invoice processing, cash handling, or related financial administrative work.

• Excellent customer service and interpersonal skills with a friendly, hospitable, and professional demeanor.

• Proficiency with Microsoft Office applications, including Excel, Word, and Outlook.

• Strong attention to detail and ability to maintain accurate records.

• Ability to work independently while supporting a collaborative team environment.