Administrative Assistant II

ABOUT THE OPPORTUNITY Administrative Assistant IIs perform moderately difficult administrative duties, which involve researching, reviewing information, and providing alternatives for administrative assignments of limited scope; preparing various reports; and serving as liaison to other areas within the Court. Administrative Assistants II carry out their assignments under general supervision and are required to apply a thorough knowledge of Court and unit policies and procedures, as well as use judgment in selecting and modifying appropriate procedures to resolve a wide variety of routine to non-routine and moderately complex problems.

Key Responsibilities Perform bookkeeping tasks and preparing reports. Compile data, maintain records, and generate statistical and operational reports. Coordinate facility maintenance, equipment repairs, and office moves.

Manage procurement, inventory, and vendor billing issues. Provide general administrative support, including answering calls, scheduling meetings, and preparing correspondence. Maintain confidentiality and ensure compliance with court policies.

The responsibilities above illustrate the general scope of work for this classification. Individual positions may not perform all listed duties, and the responsibilities described are not intended to be exhaustive. For detailed job description, click HERE .

MINIMUM REQUIREMENTS To qualify, you must meet one of the following options at the final filing date of this bulletin: Option I: 60 semester (90 quarter) units from an accredited college or university* and two (2) years of responsible office administrative or secretarial experience**. Option II: Three (3) years of responsible office administrative or secretarial experience**. *To qualify for Options that require educational credentials, you must attach the required documentation to your application.

For more information, please visit our Applicant Support page. ** Office administrative or secretarial experience is defined as performing a wide variety of routine administrative duties in areas such as bookkeeping, office or records management, including but not limited to gathering, compiling, maintaining and distributing reports, procurement tasks, and payroll/timekeeping.

Note: Credit for experience is based on a 40-hour workweek. Part-time experience is credited on a pro rate basis (e.g. working 20 hours per week for two months equals one month of experience). Overtime does not count toward additional credit.

DESIRABLE QUALIFICATIONS Excellent written and oral communication skills. Work effectively, in a team environment and independently. Ability to and follow through on assignments.

Strong analytical, problem solving, and organizational skills. Experience implementing technologies to facilitate meetings, and training opportunities. Strong experience using Microsoft Word, Excel, Teams, Power Point, and Outlook.

WHAT TO EXPECT AFTER APPLYING This recruitment process will take up to 4-6 weeks to complete. We will notify you of the outcome after each step of the recruitment process, detailed below: EVALUATION: Qualifying evaluation of education, training and experience based upon submitted application and supplemental questionnaire.

ASSESSMENT: Applicants who best meet job-related qualifications will be invited to participate in the assessment process that consists of an online examination, weighted 100% covering administrative professional, business communication, business writing, MS office basic computer literacy, and basic computer literacy. ELIGIBILITY: Applicants who successfully pass each (and all) recruitment steps will be placed on an eligible list which will remain active for approximately one (1) year and may be invited to participate in a selection interview.

Placement on an eligible list may not result in further consideration, only the most qualified candidates will be contacted for interviews. Other vacancies may be filled using this list. Questions regarding this posting may be e-mailed to Shane Lissy, Staffing Partner .

Follow us on social media! X | Instagram | Threads | YouTube | Facebook | LinkedIn Superior Court of Los Angeles County is an equal opportunity employer. Options Benefit Plan Benefits may be purchased using a tax-free monthly benefits allowance between $1,127.65 and $2,430.50 for the 2025 plan year (based on number enrolled in medical coverage).

If the monthly cost of the benefits selected is less than the monthly allowance, the employee receives the difference as additional taxable pay, up to a maximum of $244.00. For detailed plan information, click here . Insurance The Options plan includes a robust range of insurance options, including medical, dental, disability, life, and AD&D insurance.

Flexible Spending Accounts Employees may contribute up to $266 per month into a tax-free Health Care Spending Account and up to $400 per month tax-free into a Dependent Care Spending Account. The Court contributes up to $375 per month to the Dependent Care Spending Account. Leave Benefits Vacation - All permanent and other designated categories of employees are eligible to earn paid vacation based on years of service.

Vacation time may not be used during the first 6 months of employment. Sick leave - Depending on the length of service and employment categories, up to one day of full pay per month of service is accrued monthly for qualifying service. Holidays - 14 days per year.

Bereavement leave Retirement Deferred Compensation Plan (457) - Optional tax-deferred supplemental retirement plan that includes a County match of up to 4% of employee's salary. Retirement Pension Plan administered by the Los Angeles County Employees Retirement Association (LACERA). If the candidate is a "new member" of the County's defined benefit plan (LACERA) on or after January 1, 2013, that person's pension will be limited under the Public Employees' Pension Reform Act (PEPRA).

For these purposes, a "new member" is someone who first becomes a member of LACERA on or after January 1, 2013 - that is, someone first employed by the County on or after December 1, 2012 - unless she or he established reciprocity with another public retirement system in which she or he was a member before January 1, 2013.

For further information, visit lacera.com . Other Benefits The Commuter Benefit Plan (CBP) - Allows employees to pay for eligible public transit expenses using pre-tax dollars (up to IRS limits). Employee Assistance Program (EAP) Tuition Reimbursement - The Tuition Reimbursement Program provides eligible employees with tuition assistance (maximum $2000 per fiscal year) for courses toward a degree program at an accredited college and/or university.

The program is intended to support the ongoing development of a highly effective workforce at the Court. The information contained herein concerning the benefit package available to incumbents in this classification is based on an employee's appointment to a full-time, permanent position in the Court service in this class.

The specific benefit package any individual employee may receive is subject to change based on that employee's particular employment status and payroll title. 01 INSTRUCTIONS: The information you provide on this online supplemental questionnaire will be evaluated to determine your eligibility to participate in the next phase of the examination process.

All questions must be answered. You are encouraged to respond as specifically and as completely as possible. Attaching or referencing a resume will not be considered responsive.

Incomplete responses, false statements, omission of a material fact and partial information can result in disqualification. Please check the box to indicate you have read and understand these instructions. 02 Please select the option under which you qualify: OPTION I: 60 semester (90 quarter) units from an accredited college or university and two (2) years of responsible office administrative or secretarial experience.

OPTION II: Three (3) years of responsible office administrative or secretarial experience. 03 EDUCATION VERIFICATION FOR OPTION I: If your qualifications include completion of 60 semester (90 quarter) units from an accredited college or university, a legible copy of your transcripts (unofficial transcripts are acceptable) must be attached to the application to receive credit.

Please check the box to indicate you have read and understand these instructions. 04 Describe your experience performing administrative or secretarial duties.* *Office administrative or secretarial experience is defined as performing a wide variety of routine administrative duties in areas such as bookkeeping, office or records management, including but not limited to gathering, compiling, maintaining and distributing reports, procurement tasks, and payroll/timekeeping.

Use the following format: Name of the employer(s) Title(s) held Dates of employment Number of hours worked per week Specific duties and responsibilities performed Do not write "See Attached Resume." If not applicable, indicate N/A. 05 Explain your experience coordinating meetings and events. How do you handle communication and logistics, such as reaching out to participants, confirming attendance, arranging meeting spaces, and preparing agendas or related materials?

Please answer thoroughly and completely with specifics of your duties and responsibilities. If no relevant experience, enter "N/A." 06 Describe your experience interacting with individuals at different organizational levels and external stakeholders, including government agencies, local officials, and the public. How do you ensure clear and effective communication?

Please answer thoroughly and completely with specifics of your duties and responsibilities. If no relevant experience, enter "N/A." 07 Explain your experience collecting and analyzing data to create statistical or informational reports for others in your organization. What tools or software do you use to organize and present this information?

Please answer thoroughly and completely with specifics of your duties and responsibilities. If no relevant experience, enter "N/A." Required Question Employer Superior Court of California County of Los Angeles Address 111 N. Hill Street Room 203 Los Angeles, California, 90012 Website https://www.lacourt.ca.gov/ Apply Please verify your email address Verify Email Current Openings Account Privacy Policy Terms Of Use Accessibility Statement Privacy Settings Copyright