Office Experience & People Ops Specialist

We're looking for an energetic, organized, and people-focused Office Experience & People Operations Specialist to help create an exceptional employee experience while supporting key People & Culture operations.

This role sits at the intersection of workplace experience, culture, and people operations. You'll serve as the heartbeat of our office environment-creating a welcoming, engaging, and productive workplace while supporting critical talent and HR processes that help our people thrive.

The ideal candidate is highly organized, service-oriented, and thrives in a fast-paced environment where no two days look the same. You'll play a visible role in shaping the employee experience and fostering the culture that makes Orveon a great place to work.

This position requires an in-office presence four days per week.

- Create a welcoming, professional, and engaging experience for employees, candidates, visitors, and business partners.

- Serve as the primary point of contact for office operations and workplace-related inquiries.

- Manage day-to-day office operations and maintenance, including supplies, snacks, beverages, mail, work orders, and workplace organization.

- Partner with building management and vendors to ensure a safe, well-maintained, and high-functioning office environment.

- Coordinate office events and employee experiences, including town halls, celebrations, learning sessions, benefits fairs, volunteer activities, and culture-building initiatives.

- Ensure conference rooms and common areas are consistently presentation-ready and reflect the Orveon brand experience.

- Maintain office signage, communications, and workplace resources.

- Support new hire office readiness, including badges, parking access, workspace preparation, and onboarding logistics.

- Coordinate interviews and scheduling across hiring managers, candidates, and the Talent Management team.

- Coordinate schedules and meeting planners for the People & Culture team: Orveon University, Office Activities, etc.

- Support background check and onboarding activities to ensure a seamless and positive new hire experience.

- Process and maintain employee records within UKG and other HR systems, including supporting payroll and benefits administration tasks .

- Facilitate I-9 verification, E-Verify processes, and other employment compliance requirements.

- Assist with HR reporting, audits, and administrative processes.

- Support employee engagement, recognition, and culture initiatives aligned to Orveon's IMPACT values.

- Partner with the broader People & Culture team on projects that enhance the employee lifecycle and overall employee experience.

- Provide administrative and project support to leaders as needed.

- Support special projects, employee programs, and company initiatives.

- Continuously identify opportunities to improve processes, experiences, and workplace operations.

- 2-5 years of experience in office management, workplace/employee experience, human resources, recruiting coordination, or a related field.

- Strong organizational and project management skills with exceptional attention to detail.

- Ability to prioritize multiple tasks and adapt in a fast-paced environment.

- A proactive, solutions-oriented mindset and willingness to roll up your sleeves.

- Employees feel welcomed, supported, and connected to our culture.

- The office runs seamlessly and provides an exceptional workplace experience.

- Hiring managers and candidates experience efficient and professional interview coordination.

- New hires have a smooth and memorable onboarding experience.

- Processes are organized, compliant, and continuously improving.

Pay Transparency - One of our values is Stark Honesty and the following represents a good faith estimate of the compensation range for this position.

The pay range for this position is $55,000-$83,000 Supplemented with all the amazing benefits above for full-time employees!