Senior Executive Assistant

- Provide dedicated support to 3-5 senior executives, including C-Suite leaders

- Manage complex calendars, competing priorities, and meeting requests, making thoughtful decisions based on business impact, urgency, and executive preferences

- Proactively identify and resolve scheduling conflicts while ensuring alignment with key business priorities and operating rhythms

- Coordinate meetings across multiple stakeholders, locations, and time zones with a high degree of accuracy and responsiveness

- Ensure meetings are set up for success with clear objectives, appropriate participants, agendas, materials, and logistics prepared in advance

- Anticipate scheduling and support challenges before they arise, proactively identifying solutions and minimizing disruptions to executive productivity

- Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, itineraries, and visa requirements as needed

- Prepare and reconcile expense reimbursements and reports in accordance with company policy

- Ensure executives have all required travel documentation, schedules, and logistics

- Serve as primary executive delegate approver for team requests and approvals in various HR, travel, and expensing platforms

- Coordinate and facilitate executive meetings, leadership sessions, town halls, webinars, offsites, client meetings, team dinners, team activities/community building, and special events as needed

- Prepare agendas, meeting materials, presentations, and briefing documents

- Manage logistics including meeting spaces, catering, technology setup, and attendee coordination

- Support onsite office administrative tasks and facilities support as needed

- Draft, edit, and route executive correspondence, presentations, and documents

- Support preparation of reports, presentations, and communications for internal and external audiences

- Handle confidential and sensitive information with professionalism and discretion

- Provide administrative support including inbox monitoring, document management, and ad hoc project coordination

- Develop and maintain standard operating procedures, documentation, and best practices that improve consistency, scalability, and continuous improvement across the Executive Assistant team

- Partner closely with fellow Executive Assistants and the People team to ensure seamless coverage and support

- Serve as a trusted point of contact across departments and stakeholders

- 8+ years of progressive Executive Assistant or Administrative Assistant experience supporting VP-level leaders and above

- Demonstrated success supporting a minimum of 3-5 executives simultaneously

- Exceptional organizational, prioritization, and time-management skills

- Proficiency with Microsoft Office (Word, Excel, PowerPoint), Outlook, and Microsoft Teams

- Experience with travel and expense platforms such as Ramp, Egencia, and ADP

- Experience using AI tools (e.g., Glean or similar) and automation tools to improve efficiency in scheduling, content drafting, note-taking, or workflow management

- Proven ability to exercise discretion and sound judgment when handling sensitive information

- Track record of operating successfully in fast-paced, dynamic environments

- Proactive growth mindset with a track record of identifying opportunities to streamline processes and reduce manual work

- Schedule: Primarily Monday-Friday, 9-5pm Eastern/Central business hours; must be open to flexible hours to support respective executive leader travel, events, and periods of time zone differentiation

- Onsite: Remote initially; anticipated 2-4 days per week onsite beginning in 2026 based on business need and finalized policy

- Travel: Limited; As needed for select team offsites, office visits, or key executive programs/initiatives

- Manages Others: No direct reports; may provide informal guidance to coordinators, interns, or cross-functional partners

- Education: Bachelor's degree in Human Resources, Business Administration, Communications, or a related field preferred

- Experience: 8+ years of progressive Executive Assistant experience supporting senior executives