Executive Assistant

We are looking for an Executive Assistant to join our team in the office in Herndon, VA. This is a full-time, in-person position.

Provide comprehensive executive support, including complex calendar management, meeting coordination, agenda preparation, note-taking, and action item follow-up.

Coordinate domestic and international travel arrangements, business dinners, client events, office meetings, training sessions, and onboarding activities.

Oversee daily office operations by managing vendor relationships, facility requests, office supplies, snack inventory, and general office upkeep.

Support recruiting and business operations through interview scheduling, candidate coordination, document management, presentation preparation, and administrative project support.

Process executive expense reports, track reimbursements, and collaborate with Finance and Accounts Payable to ensure timely and accurate processing.

3-5+ years of experience supporting senior leaders in an Executive Assistant, Administrative Specialist, or similar role.

Advanced proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook.

Strong organizational, time management, and multitasking abilities with exceptional attention to detail.

Excellent written and verbal communication skills, with the ability to interact professionally across all levels of the organization.

Demonstrated ability to handle confidential information with discretion, anticipate needs, take initiative, and drive tasks to completion independently and collaboratively.