Student Admin/Generalist

Position Summary Information Job Description Summary The Art Department at Chapman University is seeking a dedicated and organized Student Worker to serve as a Generalist, providing a variety of administrative and operational support.

In this role, the student worker will assist with daily tasks including ordering supplies, processing expenses, tracking speaker and model contracts, event coordination, and file management.

Additionally, the student worker will be responsible for conducting prospective student tours using a Calendly appointment system. This is a part-time position, requiring 10 hours per week during the fall and spring semesters.

Responsibilities Administrative Support: Assist the Art Department's Administrative Assistant with day-to-day office tasks, including answering phones, managing emails, and filing documents.

Event Support: Provide logistical support for department events, such as set up, organizing materials, and assisting during the event. Expense Processing: Help with tracking and processing department expenses and reimbursements.

Ordering Supplies: Manage supply orders for the department, ensuring timely and accurate procurement of necessary materials. File Management: Maintain organized and up-to-date electronic and physical files for department records.

Prospective Student Tours: Conduct tours for prospective art students using a pre-scheduled Calendly system, providing information about the department, facilities, and programs.

Other

Duties: Perform other administrative tasks as needed to ensure smooth department operations. Required Qualifications Current student at Chapman University, preferably with an interest in the arts or related fields.

Strong organizational skills and attention to detail. Excellent communication and interpersonal skills, with a welcoming demeanor for prospective students and families.

Ability to work independently and handle multiple tasks efficiently. Experience with or willingness to learn software programs such as Microsoft Office, Google Drive, and Calendly.

Previous administrative or customer service experience is a plus, but not required. Desired Qualifications Dependability, consistency, and organization.

Ability to follow procedures and policies. Special Instructions to Applicants Budget Information Is Federal work-study required? With or Without FWS Pre-screening Questions Required fields are indicated with an asterisk (*). * Are you working at another job on or off campus?

Yes No * What is your Major and Minor/Concentration? (Open Ended Question) * Please list your availability including what times you are available to work and the maximum number of hours per week you are available to work. (Open Ended Question) * When is your intended graduation date? (Open Ended Question) Applicant Documents Required Documents Resume Optional Documents Cover Letter MAIN CAMPUS One University Drive Orange, CA 92866 (714) 997-6815 RINKER HEALTH SCIENCE CAMPUS 9401 Jeronimo Road Irvine, CA 92618