The Administrative Assistant will work under the direction and guidance of the Executive Assistant and the VP, Business Strategy to provide administrative and personal support to the Chairman, NBCU Entertainment & Studios.
- Daily administrative duties including, but not limited to, managing appointments & reservations, maintaining rolodex, booking conference rooms, facilitating IT support, generating parking passes, managing arrivals, cataloging and distributing incoming and outgoing mail, coordinating meals, setting reminders, and ordering & restocking office materials
- Ensure calendar is up-to-date with latest event & meeting details
- Assist with travel itinerary and confirm any logistics
- Manage executive and talent gifting, including research, coordination, and execution of thoughtful and timely correspondence
- Prepare meeting materials including credit/client list, bio, & recent headlines
- Cover desk & phones of Executive Assistant when needed
- Run (often time-sensitive) errands on and off the lot
- Interact across all NBCUniversal business units and functions—including business affairs, HR, finance, legal, strategy, communications, distribution, marketing, production, and other enterprise teams
- Bachelor’s degree or higher
- 2 years of demonstrated successful organizational skills and the ability to prioritize in an Assistant role covering a desk
- Minimum 2 years experience and demonstrated ability in Outlook, Microsoft Word, Excel, PowerPoint
- Ability to establish and maintain good working relationships with individuals within NBCUniversal and in the business community
- Demonstrated ability to handle sensitive and confidential information with discretion and integrity
- Candidates must have a valid driver’s license and reliable form of transportation
- High degree of professionalism and the ability to interface well with Senior Level management and discretion in handling confidential information
- Extreme attention to detail and organizational skills
- Ability to multi-task and prioritize in a fast-paced environment and be flexible with changing schedules
- Strong sense of urgency
- Ability to take direction from multiple people
- Impeccable communication skills & sound judgement to escalate information to appropriate parties
- Strong interpersonal skills that will support the ability to successfully work in a multi-assistant office
- Experience working at an agency or in the entertainment industry
- Demonstrated interest in strategy, business development, and strategic initiatives
Required On-Site: This position is required to be performed full-time from an NBCUniversal-designated worksite
This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $56,000 – $65,000 (overtime eligible)