Senior Specialist, Senior Executive Assistant

We're seeking a future team member for the role of Sr. Specialist, Executive Assistant to join our team. This role is located in New York City or Los Angeles, CA.

- As an Executive Assistant you will be expected to have excellent technical and interpersonal skills, and scheduling flexibility to ensure continuity of administrative support for the partners to whom you are assigned. - Owning Core Executive Assistant duties of calendar coordination, travel booking, itinerary planning, expense reporting, and ensuring things don't fall through the cracks. - Act as a Project manager for special projects, at the request of the executive, which may include planning and coordinating multiple presentations, disseminating information, and creating brochures. - Organize executive meetings, events, and conferences, managing logistics, materials and follow-up communications. - Assemble and analyze information involving business plans, and financial reports, resulting in the final plan submission. - Effectively manages the flow of information to/from the assigned EC member or senior executive and is authorized to speak on behalf of him/her in certain limited circumstances. - Create/design general correspondences, memos, charts, tables, graphs, business plans, etc. - Responsible for handling sensitive and confidential information.

- Bachelor's degree or equivalent work experience required - 5 plus years' experience as an Executive/Administrative Assistant, with proven experience working with Senior Executives is strongly preferred. - Advanced knowledge or Microsoft Office Suite, with experience with high level excel skills. - Proactive, detail-oriented, and able to manage multiple priorities with precision. - Professional demeanor with excellent verbal and written communication skills. - Strong written and verbal communication skills and the ability to multi-task. - Demonstrated experience employing discretion with sensitive and confidential information. - Anticipate and resolve scheduling conflicts effectively and proactively. - Understanding of how to prioritize and respond accordingly. - Team player who operates in a fast-paced team-oriented setting.