Project Coordinator

Pay Range: $28.00 - $37.14 - Hourly - Depending on Experience

Provides a variety of administrative functions, as well as general project coordinator support, for the designated administrative office.

Essential Functions include, but are not limited to the following:*

- Prepares, organizes, and maintains corporate documents and records (i.e., notices, contracts, memos, articles). - Reads, sorts, and routes incoming mail and email for the designated department, bringing attention to time-sensitive or priority mail and electronic communication as needed. - Report issues promptly, and take the lead on issue resolution with all parties. - Produces and updates Weekly Report for various projects and department tracking. - Consolidate Project Reporting and Tracking across Infrastructure and Development. - Creates and composes correspondence in concert with the designated department as needed, providing an error-free final product with a minimal number of drafts. - Reviews, compares, and prepares various legal documents (i.e., proposals, applications) for confirmation and consistency. - Acts as liaison or representative for designated department(s) in routine administrative and project coordination activities, phone calls, inquiries, or other matters as designated. - Coordinates travel arrangements, itineraries, meetings, and events for the designated department as needed. - Reviews and suggests ways to simplify procedures and improve workflow. - Provides organizational and clerical support as needed for the designated department. - Collects data and prepares reports, including conclusions and recommendations. - Maintains and manages designated department expense reports. - Arrange conference presentations - Prepare data and training presentation for varied audiences - Interface with vendors and outside consultants for project statuses - Manage project assignments and resource allocation - Communicate regularly and clearly with all necessary departments for updates - Collaborate with staff members on completing tasks - Draft, prepare, distribute, and follow up with various correspondence - Participate in other activities at the discretion of the designated department. - Assist with other projects, functions, and duties as assigned.

- Ability to identify designated department needs and independently resolve potential problems. - Ability to make decisions, exercising reasonable independent judgment and discretion with minimal guidance and/or supervision. - Ability to maintain confidentiality and appropriately disseminate information. - Ability to follow up on task commitments and give updates as needed. - Ability to work efficiently under pressure and meet deadlines, while maintaining courtesy and professionalism. - Excellent written and oral communication skills. - Excellent organizational skills - Attention to detail and a tolerance for working on multiple projects simultaneously - Upbeat, positive, outgoing, personable, and able to relate well with diverse populations and age groups - High level of proficiency in the use of Microsoft Office programs, especially MS Word, MS Excel, and MS PowerPoint - Ability to type 50 wpm. - A commitment to the mission and core values of the Company. - Excellent verbal and written communication skills.

- A four-year college degree. - Minimum of five years of related experience. - Administrative experience at the executive level or equivalent related experience. Experience in related fields for designated department(s) preferred.