Contract Specialist

- Develop, coordinate, and maintain accurate records for the contracts you are assigned in centralized systems (databases, Box files, cheat sheets, online catalogs), ensuring accessibility and compliance.

- Draft, review, and process customer and vendor contracts, amendments, renewals, and awarded agreements for your assigned contracts.

- Set up assigned contracts in internal systems and maintain related documents, templates, guides, and resources for department-wide use.

- Support the maintenance of your assigned contracts by setting price levels, completing required forms, monitoring registered pricing, and updating records to prevent expirations.

- Monitor and manage the lifecycle of the contracts you are assigned, including expirations, renewals, and compliance requirements, ensuring timely follow-up.

- Serve as the point of contact for your assigned contracts, internal price levels, and related documentation used by the proposal team to generate accurate quotations.

- Facilitate quarterly reviews for the contracts you are assigned with Sales, and collaborate closely with Sales, Procurement, Finance, Accounting, and other teams to ensure compliance with pricing, procedures, and processes.

- Request and track administrative fee payments related to your assigned contracts, working with Accounting to ensure timeliness.

- Work directly with external contract specialists on additions, deletions, and compliance requirements for the contracts you manage.

- Prepare and deliver usage and performance reporting (monthly, quarterly, annual) for your assigned contracts, supporting customers, internal stakeholders, and compliance audits.

- Work with outside vendors on registered pricing tied to your assigned contracts; document and save pricing information. Provide responsive support for inquiries related to the contracts you are assigned, and assist in supporting other contracts if Specialists are out of the office.

- Support the development and refinement of standard operating procedures, templates, and training materials to promote scalability and efficiency.

- Continuously monitor and evaluate assigned contract records, pricing, and quoting practices, recommending remedial action when necessary.

- Participate in projects and initiatives that strengthen contract management systems, compliance, and overall efficiency.

- Perform other system maintenance and tasks related to the contracts you are assigned as requested.

• Strong attention to detail and organizational skills

• Ability to work collaboratively across departments

• Excellent written and verbal communication

• Problem-solving and critical thinking

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Adobe)

• Familiarity with contract terms, pricing structures, and reporting requirements

• Ability to prioritize and manage multiple tasks in a fast-paced environment

- Bachelor's degree preferred or five years of administration or customer service experience.

- Experience with Microsoft Office (Word, Excel, Outlook etc.) and Adobe

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.

Duties, responsibilities and activities may change at any time with or without notice.

Little to no travel is expected for this position.