Office Services Coordinator

Founded in 1920, Akerman is recognized as one of the nation's premier law firms, with more than 700 lawyers across the United States. Akerman is seeking a highly motivated and customer-focused Office Services Coordinator for its Wilmington, Delaware office. This position is responsible for providing comprehensive office services support while ensuring exceptional service to attorneys, clients, and business professionals in a fast-paced legal environment.

The ideal candidate will be a self-starter who demonstrates initiative, professionalism, and a strong service mindset. The successful candidate will actively assess information, adjust priorities in response to changing business needs, and consistently provide exceptional support to internal and external clients. This is a full-time position in the office/40 hours per week.

Work schedule in office Monday-Friday, 8:30 am to 5:30 pm with 1 hour for lunch.

Requirements : - Process, copy, print, scan, and distribute documents accurately and in the required format. - Create, organize, and assemble binders and presentation materials for depositions, arbitrations, trials, client meetings, and other firm initiatives. - Process daily incoming and outgoing mail according to department-specific procedures and requirements. - Operate and maintain the office postage meter, including monitoring and replenishing postage funds. - Coordinate and track courier, FedEx, UPS, messenger, and other shipping requests. - Maintain inventories of office, shipping, and departmental supplies and amenities; place orders as needed. - Order client catering, set up and break down conference rooms and meeting spaces. - Coordinate with building management and outside service vendors regarding office maintenance and facilities-related requests. - Maintain and organize storage rooms, supply areas, kitchen areas, and common spaces on two floors. - Assist the Office Administrator with office moves, furniture relocations, and workspace reconfigurations. - Provide backup receptionist coverage - Greet visitors, assist visiting attorneys and guests and help with front desk operations. - Assist with special projects and perform other duties as assigned by the Office Administrator.

Qualifications : - High school diploma or equivalent required. - Minimum of five (5) years of office services, facilities, administrative support, or related experience, preferably in a law firm or professional services environment. - Demonstrated proficiency with Microsoft Outlook and other Microsoft Office applications. - Strong experience with document production, mail operations, courier services, and general office support functions. - Ability to comfortably lift and move materials weighing up to 50 pounds. - Exceptional attention to detail and commitment to delivering accurate, high-quality work product. - Ability to follow written and verbal instructions with a high degree of accuracy. - Strong organizational skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. - Excellent interpersonal, communication, and customer service skills. - Ability to establish and maintain effective working relationships with attorneys, business professionals, vendors, and visitors. - Reliable, flexible, and adaptable in responding to changing priorities and business needs.

This position requires a valid driver's license and reliable transportation for regular local office runs: Courthouse, FedEx, Post Office, etc.

We offer an excellent compensation and benefits package. Please submit your resume and salary requirements. EOE #LI-PT1