Co-created in Los Angeles, Pacsun inspires the next generation of youth, building community at the intersection of fashion, music, art and sport. Pacsun is a leading lifestyle brand offering an exclusive collection of the most relevant brands and styles such as adidas, Brandy Melville, Essentials Fear of God, our own brands, and many more.
Our Pacsun community believes in and understands the importance of using our voice, platform, and resources to inspire and bring about positive development. Through our PacCares program, we are committed to our responsibility in using our platform to drive change and take action on the issues important to our community.
Join the Pacsun Community.
The Executive Assistant will provide high-level administrative and organizational support to Executive Leadership within a fast-paced retail organization. This individual will be responsible for managing calendars, coordinating meetings, corporate events, travel, preparing correspondence and presentations, and ensuring smooth day-to-day operations for the executive team.
- Complex calendar management for 2-4 Executive team members - including internal and external contacts.
- Ability to think strategically, executes quickly, and understands organizational and business interconnectivities.
- Keep executives on track with schedule and daily meeting cadence. Includes Executive meeting logistics for entire Senior Management Team.
- Assist and help to create PowerPoints with direction and deliverables provided by the Executives
- Manage executive collateral including annual schedule, meeting/call logistics, agendas, presentation decks and materials, communication, distribution, and minutes.
- Assist with Board of Director projects such as annual product requests and investor presentations.
- Plan and organize logistics for EOT meetings, board meetings/calls, Executive Meetings, annual offsite.
- Operate as extension of assigned executives; interface directly with Pacsun employees and teams, vendors, and customers as needed, to define problems and provide solutions to inquiries or orders.
- Provide travel planning management – international and domestic.
- Reconcile expenses in Concur, and process reports for approval/payment.
- Manage and keep Executives logins, frequent flier information, and corporate information.
- 3+ years Executive Administrative Assistant with experience supporting multiple executives
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word), Canva, Docusign, Concur
- Successful and complex multiple calendar management required
- Operate with the highest level of conduct, integrity, and confidentiality; setting the example for all associates.
- Develop and nurture strong cross functional partnerships; inspire a culture of transparency, collaboration, and accountability.
- Serve as a Pacsun advocate in the industry and marketplace.
- While performing the duties of this job, the associate is regularly required to talk or hear. The associate is frequently required to sit; stand; walk; use hands to finger, handle or feel; as well as reach with hands and arms.
- Ability to work on computer and mobile phone for multiple hours; with frequent interruptions.
- Required to travel in elevator or stairwells to attend meetings and engage with associates on multiple floors throughout building.
This is a full-time position. As a National Retailer, occasional evening and/or weekend work may be required during periods of high volume. This role operates in a professional office environment and routinely uses standard office equipment.