Associate Workplace Experience Coordinator

It has come to our attention that fraudulent and fictitious job opportunities are being circulated on the Internet. Prospective candidates are being contacted by certain individuals, mainly through telephone calls, emails and correspondence, claiming they are representatives of Anaplan. The main purpose of these correspondences and announcements is to obtain privileged information from individuals.

Anaplan does not:  

• Extend offers to candidates without an extensive interview process with a member of our recruitment team and a hiring manager via video or in person.  
• Send job offers via email. All offers are first extended verbally by a member of our internal recruitment team whenever possible and then followed up via written communication.  

All emails from Anaplan would come from an @anaplan.com email address. Should you have any doubts about the authenticity of an email, letter or telephone communication purportedly from, for, or on behalf of Anaplan, please send an email to people@anaplan.com before taking any further action in relation to the correspondence.  

• Proven ability to manage office operations while supporting broader company projects.
• Experience working with C-Suite level stakeholder.
• Strong written and verbal communication skills, with the ability to collaborate effectively with internal teams and external partners.
• Demonstrated experience in improving administrative and operational processes.
• Experience using Brivo or an alternative access control system.
• Experience using Microsoft Suite including Office 365
• Experience using Service Now, or another ticketing system. 
• Experience working in a hospitality, real estate, property management, or related environment is a plus.

At Anaplan, we are a team of innovators focused on optimizing business decision-making through our leading AI-infused scenario planning and analysis platform so our customers can outpace their competition and the market.

What unites Anaplanners across teams and geographies is our collective commitment to our customers’ success and to our Winning Culture.

Our customers rank among the who’s who in the Fortune 50. Coca-Cola, LinkedIn, Adobe, LVMH and Bayer are just a few of the 2,400+ global companies who rely on our best-in-class platform.

Our Winning Culture is the engine that drives our teams of innovators. We champion diversity of thought and ideas, we behave like leaders regardless of title, we are committed to achieving ambitious goals, and we love celebrating our wins – big and small.

Supported by operating principles of being strategy-led, values-based and disciplined in execution, you’ll be inspired, connected, developed and rewarded here. Everything that makes you unique is welcome; join us and let’s build what’s next - together!

We are seeking an Associate Workplace Experience Coordinator to be onsite Monday through Friday in our Miami Global Headquarters office.

Your Impact

• Direct and optimize daily operations of the Executive HQ to establish a premium, distraction-free environment for the C-suite and visiting leaders.
• Partner directly with Executive Business Partners and leaders to create a positive workplace experience and be a key culture leader in the office.
• Ensure premiere experience for guests and visitors.
• Support and coordinate logistics for onsite meetings and events.
• Monitor office operations, support ticket queue, and resolve questions with comprehensive answers.
• Adhere to operating budget for office support model and day-to-day operations.
• Maintain office supplies, equipment, snacks, and manage vendor relationships to ensure smooth office operations.
• Ensure best practices for physical security, health, and safety.
• Coordinate with IT team in support of new hires, telecom, and videoconferencing, as needed.
• Serve as primary liaison for property management services provided by the landlord.