Office Coordinator

We're looking for someone to own the day-to-day operations of our Miami HQ. As our first and flagship office, this is the hub where leadership is based and where our culture comes to life in person. You'll keep things running smoothly, support the team on-site, and make sure every person who walks through the door has a great experience.

This is a full-time hybrid role reporting to the VP of People Operations. What You'll Do - Manage daily office operations including vendor relationships, supplies, mail/packages, and facility maintenance - Serve as the main point of contact for building management, service providers, and office-related employee questions - Coordinate meetings, schedules, and team events/catering for onsite staff - Manage office events calendar and partner closely with our Employee Experience Manager on company wide events - Support executive scheduling and on-site needs, including preparing for leadership visits and hosting - Partner with IT and People Ops on office setup and safety protocols - Own security procedures and emergency plans - Maintain current office policies and procedures - Process office expense orders and submit invoices - Help create a welcoming office environment that reflects our culture What We're Looking For Required - 3+ years of experience in office management, executive support, or a similar role - Comfortable managing multiple priorities in a fast-moving environment - Professional presence and strong judgment - you'll have regular visibility with senior leadership - Ability to handle confidential information with discretion - Strong organizational and project management skills - Excellent communication and interpersonal abilities - Proficiency with Google Workspace or Microsoft Office - Able to commute to our Miami office at least 3 times a week - Flexibility to occasionally work outside standard hours for events - Ability to lift and move supplies up to 25 lbs for event setup Nice to Have - Background in executive support or EA work - Experience in a startup or growing company Diversity Commitment: We are focused on building a diverse and inclusive team.

We welcome people of all backgrounds, experiences, abilities, and perspectives and are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Important Security Notice : Our recruitment team will only contact candidates through official channels using @ arbinteractive.com email addresses and via our recruiting platform, Ashby.

If you find a position on a third party careers page (LinkedIn, Indeed, etc.), the job posting will redirect you to our careers page ( https://jobs.ashbyhq.com/arb-interactive ) to begin your application. We will never request payment, banking information, or personal identification details during the application process.

If you're ever uncertain about the legitimacy of communication claiming to be from our company, please forward it to recruiting@arbinteractive.com for verification before responding or clicking any links.