Stewardship Coordinator - Cougar Athletic Fund

Online applications must be received before 11:59pm on: August 12, 2026 If a date is not listed above, review the Applicant Instructions below for more details.

As the Stewardship Coordinator, you will play a key role on the WSU Cougar Athletic Fund team, helping enhance the donor experience through recognition, communications, reporting, and other stewardship services. You will have the opportunity to make a meaningful impact by ensuring donors feel valued and connected to Cougar Athletics through strategic engagement and stewardship efforts.

In this position, you will manage customized donor acknowledgement letters and emails, lead special projects focused on donor stewardship and engagement, support events and hospitality activities, and help ensure compliance standards related to gift acceptance and use are met. Your attention to detail and commitment to exceptional service will contribute directly to the success of donor relations initiatives.

You will work collaboratively as part of a team to maintain highly segmented data and ensure it is used accurately to support stewardship and marketing implementation. You will also have the opportunity to recommend and develop new stewardship approaches while assisting with the creation and delivery of member benefits that strengthen donor engagement.

Additionally, you will assist with the development and implementation of mass communications across multiple platforms. This work includes coordinating with graphic design, marketing, and sport program teams to create content that consistently engages donors and supports Cougar Athletic Fund programs. Your ability to build relationships across departments and contribute to compelling communications will be essential in this role.

You will also perform other administrative and operational responsibilities in support of donor engagement and stewardship efforts, helping advance the mission and goals of the Cougar Athletic Fund.

This is a full-time (100% FTE), permanent position. This position is overtime-eligible.

Monthly Salary: $3,750.85 - $5,397.56 | Commensurate with experience and qualifications

In accordance with RCW 49.58.110 , the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position.

Benefits: WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation, optional supplemental retirement accounts; training and development; and employee tuition waiver.

For additional information, please review the detailed Summary of Benefits offered by WSU for AP staff and Total Compensation .

• A Bachelor’s degree and two (2) years of experience, which includes six (6) months of full-time experience in marketing and communications, staff writing, gift solicitation, sponsorship sales, or public contact work with evidence of ability to work collaboratively, communicate effectively orally and in writing and organize and execute assignments. A Master’s degree in a relevant field may be substituted for up to one (1) year of the required experience. Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.

• Must be able and willing to occasionally travel, including overnight.

• Must be able and willing to work a flexible schedule, including evenings and weekends.

• Experience in philanthropy in a university/higher education environment.

• Stewardship, fundraising, sponsorship sales, marketing, marketing or related work experience within intercollegiate athletics.

• Work experience that demonstrates excellent written communication skills.

• Work experience that demonstrates strong interpersonal skills.

• Work experience or education that demonstrates strong computer application skills, capabilities with spreadsheets and database systems.

• Work experience in creative design and the ability to use or learn programs such as Photoshop, Adobe InDesign, or similar.

• Work experience demonstrates the ability to work autonomously and to establish priorities and follow-up in a timely manner.

Position Sponsorship Eligibility: Not eligible for work visa sponsorship

Area/College: Athletics, Intercollegiate Department Name: Cougar Athletic Fund Location: Pullman, WA

Application Instructions: Applicants must upload the following required documents to their online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.

External candidates , upload all documents in the “Application Document” section of your application. Current WSU Employees (internal candidates) , before starting your Workday application, please use these instructions to update your education and experience in your worker profile in Workday . Internal candidates, upload all documents in the “Resume/Cover Letter” section of your application.

Documents may be submitted as one file or separate files. Applicants are encouraged to upload as a PDF, if possible.

Reference contact information will be requested later in the recruitment process through Workday.

Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34 , engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need.

A background check will not be completed until an initial determination of qualification for employment has been made.

Washington State University encourages all qualified candidates to apply, including members of the military and veterans, and persons with disabilities.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or hrs@wsu.edu .

In matters of admission, employment, housing or services, or in the educational programs or activities it operates, WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex, race, color, national or ethnic origin, physical disability, mental disability, sensory disability, use of a trained service animal, age, religion, creed, genetic information, marital status, sexual orientation, gender identity, protected veteran status, honorably discharged veteran, member of the military, or immigration or citizenship status except as authorized by federal or state law, regulation, or government contract.

Inquiries about the application of federal and state laws and regulations (including inquiries regarding the application of Title IX, ADA/Section 504, and implementing regulations), as well as reports and complaints of discrimination and harassment, can be made verbally or in writing to WSU’s Compliance and Civil Rights, the Department of Education’s Office of Civil Rights, or both.

More information, resources, and contact information are available here: https://ccr.wsu.edu/notice-of-nondiscrimination/