Associate Contracts Administrator

Team Description: Kitware's Contracts team collaborates with our technical, finance, and business development teams to submit quality proposals for project funding opportunities and negotiates contracts with a wide variety of customers, subcontractors, and vendors. We pride ourselves on our ability to provide superior service and expertise that contributes to the company’s mission to solve complex problems and deliver innovative software solutions to our customers.

Kitware seeks an Associate Contracts Administrator to assist with all aspects of the contracting lifecycle for government and industry customers. The administrator will be responsible for assisting in the preparation of proposals and the administration of contracts, as well as providing post-award support. The Associate Contracts Administrator will interact with project managers, team members, auditors, collaborators, customers, and vendors in various capacities.

Kitware’s customers range from startups to Fortune 500 companies, government agencies, and academic laboratories worldwide.

• Assist with preparation of proposals in response to solicitations
• Interface with subcontractors to obtain necessary data for proposals, including pricing information
• Prepare and disseminate proper instructions to the internal organization on contract requirements
• Assist with the monitoring of projects to ensure all contract actions are being processed in a timely manner
• Administer contract modifications
• Complete post-award administrative reporting requirements
• Maintain close contact with customers and collaborators, fostering long-term business relationships
• Act as a point of contact for external organizations and internal individuals for proposal and contract related activities
• Maintain documents and input data into Kitware’s contract management system
• Perform such other assignments as may be required from time to time by management

• Minimum of a bachelor's degree (preferably in humanities, business, or something similar)
• Strong communication, text analysis, and research skills
• Computer literate in Microsoft Office (Word, Excel, and PowerPoint) and an ability to learn Kitware’s internal systems
• Strong organizational skills and ability to multitask and prioritize
• Ability to work both independently and collaboratively
• Ability and willingness to work in the office a minimum of three days per week
• Due to contractual requirements, only US citizens will be considered for this position

• Experience with Google Docs
• Familiarity with contracting principles and legal terms and conditions
• One year of demonstrated experience working in a professional environment