Sr. Executive Assistant, Chief Legal Officer

We are looking to speak to candidates who are based in Palo Alto, CA for our hybrid working model.

- Provide seamless day-to-day support to the CLO, including proactive calendar management, time prioritization, and coordination across time zones

- Anticipate scheduling conflicts, think ahead and make adjustments early to protect time and avoid last-minute disruptions

- Coordinate complex domestic and international travel in line with company policy, including itineraries, logistics, on the ground support, and bi-monthly expense reconciliation

- Manage the intake, routing, tracking and secure filing of legal documents requiring CLO review and signature - including internal governance documents, banking agreements, compliance certifications, and regulatory materials - ensuring proper version control and timely execution

- Liaise with the internal legal team and outside counsel to coordinate document approval workflows and ensure no deadline falls through the cracks

- Partner closely with the CLO and senior legal leaders to keep priorities moving and ensure strong follow-through

- Track key deliverables, decisions and action items to closure with integrity and accountability, escalating blockers when needed and following through without reminders

- Liaise with stakeholders to create, review and coordinate correspondence, spreadsheets, slide decks, meeting agendas and briefing materials

- Lead the planning and execution of events and offsites, from requirements gathering, venue coordination,budgets, contracts, payments and providing on-site support

- Build trusted relationships across functions and levels, communicating with professionalism, discretion and sound judgment in support of the CLO

- Identify inefficiencies and recommend process improvements that increase effectiveness for both the CLO and the broader legal team

- Take ownership of special projects as needed, showing initiative and strong judgment in ambiguous or fast-changing scenarios

- Manage day to day workload while staying calm under pressure, exercising judgment, and seeing beyond the day-to-day to anticipate changing needs

- 8+ years of experience supporting senior legal executives, including experience in a law firm or in-house legal department supporting a General Counsel, Managing Partner or equivalent senior legal leader

- Demonstrated experience handling legal and governance documentation - including bank documents, corporate resolutions, compliance agreements, board materials, and signature packages - with precision and discretion

- Bachelor's degree or equivalent professional experience preferred

- Proficiency with Google Workspace (Gmail, Calendar, Docs), Microsoft Office Suite, and video conferencing tools (e.g. Zoom). Familiarity of and use of AI tools is a plus

- Proven success managing complex calendars across time zones, with exceptional attention to detail and the ability to anticipate scheduling needs

- Demonstrated ability to plan and manage high-volume domestic and international travel

- Excellent verbal and written communication skills, with the ability to communicate with clarity and professionalism at all levels

- Strong judgment, discretion and integrity, including the ability to handle confidential information with care

- Highly adaptable and calm under pressure, able to make decisions, reprioritize quickly, and thrive in a fast-paced, dynamic environment

- Proactive, collaborative, and feedback-oriented. Is able to take initiative, think creatively, and work independently when needed

- Willingness to work flexible hours to support global stakeholders and executive needs