Project Coordinator - Gift and Estate Management

Job Summary The Project Coordinator, Gift and Estate Management, is a member of the Data Philanthropy program and reports to the Executive Director, Gift and Estate Management.

The Data Philanthropy program provides best-in-class data management, analytics, and technology solutions to strengthen donor engagement and drive revenue growth across the donor experience.

The Project Coordinator, Gift and Estate Management, coordinates operational and administrative activities in support of revenue and program goals, working internally across programs and with external partners to ensure best practices in fundraising and donor impact.

The Project Coordinator, Gift and Estate Management, supports gift agreement and estate management processes. Some travel and weekend and evening work may be required.

This position is a hybrid role with a minimum two days per week at our South Lake Union campus. A cover letter is required for consideration.

Responsibilities Maintain the Gift and Estate Management assignment queue and prioritization process for incoming requests. Work closely with Data Philanthropy and Gifts & Grants colleagues to support gift agreement needs, estate management, and restricted gift management.

Support gift acceptance processes and coordinate alignment across Philanthropy teams; triage requests and provide support for program projects.

Coordinate Philanthropy programmatic and administrative activities, ensuring all projects are completed according to established timelines and annual goals.

Develop donor-facing materials and departmental materials; support review, edit, and refinement of materials. Carry-out complex assignments in support of revenue and expense expectations, including handling of gifts.

Serve as liaison in cross-team activities and in Center-wide events with donors, community, and/or outside organizations. Attend meetings, monitor activities to ensure objectives have been met within designated time frame, and coordinate follow-up activities.

Coordinate cultivation, solicitation, and stewardship activities. Track progress and prepare reports. Assist in the analysis of revenue projections and program strategies.

Coordinate the submission of materials for leadership meetings and events, including writing and reviewing content. Produce special and recurring reports.

Support operational excellence and ensure expenditures are in accordance with guidelines and regulations. Serve as an individual contributor; this role does not have people, program, or fundraising responsibility.

Other duties as assigned.

Qualifications

MINIMUM

QUALIFICATIONS: Bachelor's degree or equivalent experience Three years post-master's or five years-post bachelor's project coordination experience

PREFERRED

QUALIFICATIONS: Experience building working relationships with external partners.

Proven ability to engage individuals on the phone, by email, and in person. Excellent written, verbal, and interpersonal communication skills.

Highly developed organizational and information management skills. Strong attention to a high level of detail and quality of work. Ability to build relationships and work collaboratively within a complex organization.

Proficiency with Microsoft Office Suite; experience with a CRM, Raiser's Edge/RENXT, or related fundraising software, and with Smartsheet and/or other project management software such as Asana or Microsoft Project.

Ability to handle and respect confidential and sensitive information. The annual base salary range for this position is from $80,172 to $109,470, and pay offered will be based on experience and qualifications.

Some travel and weekend and evening work may be required. This position is a hybrid role with a minimum two days per week at our South Lake Union campus.

A cover letter is required for consideration. Although Fred Hutch is not sponsoring most H-1B visas at this time, candidates who already hold an H-1B sponsored by another organization and are currently in the U.S. may be eligible for this position.

Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), and paid parental leave (up to 4 weeks).