Administrative Specialist (RQRM)

- Prepare and track financial and performance reports in support of RQR division and branches planned budget execution as applicable.

- Attend financial execution and program management meetings for the division, branch, and program manager(s) as applicable.

- Assist in the preparation and gathering of program/project funding documents and contracting packages ensuring compliance with all AF/SF regulations and guidance. Forms used may include: AF Form 9, Market Research Report, vendor quotes, or others as government guidance dictates.

- Provide management and administrative support to the Branch Government Purchase Card(s) (GPC).

Duties will include: Receiving purchase requests and formatting to GPC logbook standards, researching, and verifying mandatory sourcing for original and replacement orders if an item was canceled, obtaining records including, but not limited to: Purchase Requests, Order Confirmations, Cancellations, Receipts, Invoices, and Proof of Receipts included in the GPC cardholder(s) books (electronic and/or paper).

The contractor(s) will have a working knowledge of these documents and be able to assist the government cardholder(s) during monthly GPC reconciliations. The contractor(s) may be requested to attend annual GPC audits with GPC cardholder(s).

- Maintain required RQRM bulletin boards across assigned locations.

- Pick up mail from LMCA and disburse mail to the mailboxes in the mail room twice per week.

- Maintain a log of all RQRM safety, SOPs, Permits, and other documents that need to be reviewed and re-approved on a regular basis. Notify the appropriate government personnel of upcoming documents that need to be renewed at least forty-five (45) days prior to its renewal date. Track progress of each document through the approval process.

- 1+ years experience in an administrative setting or customer service.

- Excellent customer service/interpersonal communication skills.

- Experience with the use of computer systems with intermediate skills in Microsoft Office and various software programs.

- The individual must have a valid, state issued, driver's license and minimum California car insurance.

- Prior experience working on a military installation or directly supporting Air Force/Space Force operations.

Per Wage Determination No. 2015-5603, Revision No. 30: This position uses some subject-matter knowledge and judgment to complete assignments consisting of numerous steps varying in nature and sequence.

The General Clerk III selects from alternative methods and refers to problems not solvable by adapting or interpreting substantive guides, manuals, or procedures. Typical duties include: assisting in a variety of administrative matters; maintaining a wide variety of financial or other records (stored both manually and electronically); verifying statistical reports for accuracy and completeness; compiling information; and handling and adjusting complaints.

The General Clerk III may also direct lower-level clerks. Positions above level IV are excluded. Such positions (which may include supervisory responsibility over lower-level clerks require workers to use a thorough knowledge of an office's work and routine to: 1) choose among widely varying methods and procedures to process complex transactions; and 2) select or devise steps necessary to complete assignments.

Typical jobs covered by this exclusion include administrative assistants, clerical supervisors, and office managers.