Facility Workplace Coordinator

What this job involves: We're seeking a hands-on Facility Workplace Coordinator to ensure seamless daily operations across our client facilities. In this role, you'll blend technical maintenance expertise with administrative coordination to create exceptional workplace experiences. You'll be the go-to problem solver who keeps facilities running smoothly while supporting teams with moves, setups, and operational needs. This position offers the opportunity to make a tangible impact on workplace functionality and employee satisfaction while developing your skills in facilities management. As business needs evolve, you'll bring flexibility and adaptability to meet changing priorities and contribute to JLL's commitment to delivering outstanding client service.

Hiring

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

• Execute work orders, preventative maintenance schedules, and service requests efficiently while minimizing disruption to daily operations.
• Conduct comprehensive daily facility inspections to maintain clean, safe environments and proactively identify potential safety hazards or maintenance issues.
• Perform minor repairs on office furniture, fixtures, and equipment using hand and power tools.
• Coordinate and oversee contractor scheduling, vendor management, and project tracking to ensure timely completion of facility work.
• Maintain accurate facility records and documentation using computerized maintenance management systems (CMMS).
• Support space management activities including employee onboarding/offboarding, seating assignments, and personnel moves.
• Manage procurement processes, office supply replenishment, vendor follow-up, and budget tracking for assigned facilities.
• Set up and break down conference rooms and event spaces to support meetings, presentations, and company gatherings.

• 1-2 years of demonstrated experience in basic facility maintenance, repairs, and vendor management.
• U.S. Citizenship required for this position.
• Valid U.S. driver's license with ability to travel to multiple client sites within a 10-mile radius.
• Proficiency with hand tools, power tools, and computer applications (Microsoft Office Suite or similar platforms).
• Strong written and verbal communication skills with ability to interact professionally with clients, vendors, and team members.
• Excellent organizational abilities and problem-solving skills with keen attention to detail.
• Proven ability to work independently with minimal supervision and manage multiple priorities simultaneously.
• High school diploma or equivalent.

• Experience working with CMMS (Computerized Maintenance Management Systems) such as Maximo, ServiceNow, or similar platforms.
• Background in implementing or following preventative maintenance procedures and schedules.
• Prior experience in facilities management or commercial property operations.
• Familiarity with space planning, move coordination, or workplace services.
• Basic knowledge of building systems (HVAC, electrical, plumbing).

Location: Costa Mesa, CA

Work Shift: Monday to Friday 7:00 am – 3:30 pm

Salary: $33.65 - $37.5

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

70,000.00 – 78,000.00 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.