Clerk III (Custodial Operations - PM Shift)

- Comply with all Agency policies and procedures and follow contract specifications

- Promptly respond to all calls or messages from supervisor or designated representative

- Perform clerical and administrative functions ensuring accuracy and completeness

- Assist in the development and implementation of a wide variety of office practices and procedures

- Make simple adaptations and interpretations of a limited number of substantive guides and manuals

- Using administrative skills, assist in the recognition of issues, inconsistencies, potential problems, discrepancies related to office operations and report to site management

- Develop and maintain computer record keeping systems for the site

- Answer phone, handle issues as appropriate, take and deliver messages, forward calls as necessary

- Provide assistance to visitors and announce to appropriate personnel

- Handle problems and issues and refer substantive issues to site management

- Review incoming correspondence, sort, and route mail as well as send and receive faxes

- Fax, e-mail, FedEx documents to corporate headquarters; make photo copies as needed

- Take service calls and maintenance requests from customers, forward as required

- Prepare and sign routine correspondence; send correspondence out as required

- Maintain flow and output of work, prepare and forward documents as required

- Make decisions regarding the priority, frequency, and sequencing of job duties

- Schedule appointments and make arrangements for conferences and meetings

- Assist with new hire paperwork, verify completeness, and forward as required

- Coordinate personnel and administrative forms for the office and forward to corporate

- Develop, complete, and maintain requested reports and records

- Verify accuracy and completeness of reports and outgoing correspondence

- Assist in the input of Quality Control data, completion of reports, analysis of QC treads and data analysis, and contributes to decisions regarding the effectiveness of the QC program and individual performance

- Assist with payroll, forward time sheets, and prepare staffing reports

- Assist in the analysis of payroll reports and data and contribute suggestions to site management

- Maintain administrative supplies at acceptable level ordering as needed

- Comply with uniform dress code and personal hygiene standards

- Comply with all security procedures; wear ID badge(s) at all times while working at site

- Attend and participate in in-service training, staff meetings, and other activities to facilitate professional development

- Assist Contract Administrator with a variety of administrative reports and other duties

- Clean and maintain equipment and keep office neat and organized

- *Duties, responsibilities, and tasks may change at any time with or without notice

- Ability to work in dusty spaces or adverse weather conditions

- Ability to see details on the floor, above the head, or on surfaces

- Ability to work without assistance to complete assignments

- Ability to work in a constant state of alertness and with safety always in mind

- Ability to be organized, flexible, and dedicated to quality service

- Ability to handle tasks with judgement, tact, and accuracy

- Ability to prioritize and manage multiple tasks effectively

- Ability to understand and comply with safety procedures and environmental requirements

- Ability to read, write, and speak (communicate and relate information) English

- Ability to use a computer for data input and retrieval of information as required

- Ability to file, type, photocopy, collate, and operate office machinery

- Ability to maintain and submit reports, logs, and other paperwork in a timely manner

- Ability to use and care for equipment and cleaning supplies properly

- Ability to notice and report changes in work space conditions

- Ability to complete tasks in a timely manner with numerous interruptions

- Ability to attend work regularly according to assigned schedule and company policies

- Ability to attend and participate in training and work related meetings

- Ability to deal with others in a positive, enthusiastic, respectful, and courteous manner

- Ability to comply with all building, security, and company policies and procedures

- Valid driver's license from state of residence and ability to drive

- If driving a 15 passenger van, must be at least 25 years old

- Acceptable driving record as determined by Agency's insurance carrier and by Chimes DC policies and procedures

- Successful completion and approval of Top Secret/SCI with Poly is required.

This position is designated as essential. This means that when the facility is faced with an institutional emergency, employees in this position may be required to remain at their work location or to report to work to protect, recover, and continue operations at the facility.

- Knowledge of typing, filing, and office procedures, routines, and best practices

- Knowledge of Computerized Maintenance Management System (CMMS) such as MAXIMO, SAMS, TAMS, JAMS

- Minimum of four (4) years' experience in clerical work including administrative duties

- Thorough knowledge of standard English, basic arithmetic, and modern office methods and equipment required

- Proficient in a variety of software including Word, Excel, and PowerPoint

- Medical insurance plans starting at just $6.90/month - one of the lowest employee rates you'll find

- Employer-provided Long-Term Disability coverage for financial protection

✨ Join a team where your work truly matters-every single day. Apply today: https://chimes.org/Careers