Accounts Payable Technician

The following tasks may be rotated among multiple team members to ensure versatility and expertise, supporting individual skill development and ensuring comprehensive departmental support.

- Monitor and manage the A/P inbox; respond to routine inquiries, route requests appropriately, and initiate invoice processing to maintain timely workflow.

- Review invoices for required documentation, accurate vendor details, coding, amounts, sales/use tax indicators, and appropriate approvals in accordance with firm policy.

- Enter/import invoices, costs, and journal entries accurately and timely; escalate incomplete/incorrect submissions for correction.

- Escalate incomplete submissions, missing approvals, unclear coding, taxability questions, duplicate vendor concerns, and payment exceptions to AP Technician II or AP Specialist per procedure.

- Document issue details and actions taken to support timely resolution and audit trail.

- Prepare for payment runs by organizing approved invoices and required backup; match checks to invoices and attach remittances for accurate application.

- Schedule, print, and distribute checks; mail checks and maintain appropriate documentation.

- Upload positive pay files for each check run and promptly escalate exceptions to the appropriate senior team member.

- Create and maintain vendor records using established checklist controls; prevent duplicates and ensure required prerequisites are obtained.

- Obtain and maintain W-9 documentation and related vendor compliance files; request updated documentation as needed.

- Review vendor statements; request missing invoices and communicate payment status using standard templates.

- Prepare and distribute credit card statements to cardholders for receipts, coding, and approvals; assemble transaction support for entry.

- Support users with one-time vendor credit card payments and recurring vendor credit card setups per established procedures.

- Support satellite office invoice and check processing; obtain coding/approval as needed and coordinate with local office personnel for on-site check issuance.

- Process foreign counsel invoices by verifying required information and preparing for commitment/ERP import.

- Participate in process improvement projects and testing for new software or system upgrades; document findings and recommend procedural updates.

- Undertake additional projects as necessary, adapting to evolving business needs and priorities.

- Team Player - Works within team and cross-functionally to meet required results.

- One (1) + years of full-cycle AP or related experience OR a bachelor's or associate's degree in accounting, finance or business.

- Requires a basic understanding of accounting theory, procedures and principles.

- Excellent organizational skills and attention to detail required.

- Strong interpersonal skills, including written and oral communication skills required.

- Must be able to transition efficiently between different software systems.

- Intermediate knowledge of Outlook, Excel and Word required.

Note: This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.

For the first 90 days of employment, this position will be in-office every day. After completion of 90 days, this position may allow for a hybrid schedule generally in-office a minimum of three (3) days per week. Additional days in-office may be required depending on business need and the demands of specific tasks.

The hybrid work structure may change at any time, including the number of in-office days requirement.

Holland & Hart offers of employment take into consideration a candidate's education, training, and experience, as well as the position's work location, external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. The Colorado salary range is $22.42 to $37.37 hourly.

A discretionary bonus may be available based upon performance.

The application window is anticipated to close on or after Friday, August 28, 2026. Holland & Hart reserves the right to close the position prior to or after this date.

Holland & Hart works hard to promote work/life balance with a 37.5 -hour scheduled work week for most staff employees, a robust wellness program, and generous PTO and holiday pay for eligible employees. Full-time employees become eligible for benefits on the date hire, with a benefits offering that includes medical, dental, vision, life, AD&D, EAP, STD, and LTD.

Also available are voluntary income protection benefits such as supplemental life, accident, critical illness, and long-term care insurances, as well as a 401(k)-retirement plan with a company match. In addition, the firm has programs that may provide for educational assistance, free or discounted legal services, and opportunities through the Holland & Hart Foundation, which is a non-profit organization dedicated to creating volunteer opportunities for lawyers, staff, families, and friends of Holland & Hart LLP.

Part-time employees may have access to some of these benefits, which may be on a pro-rated basis.