Administrative Assistant

NV5 (NASDAQ: NVEE) provides engineering and consulting services to public and private sectors, delivering solutions through five business verticals: Construction Quality Assurance, Infrastructure, Utility Services, Program Management, and Environmental. With offices nationwide and abroad, NV5 helps clients plan, design, build, test, certify, and operate projects that improve the communities where we live and work.

As engineers, architects, construction/program managers, environmental professionals and beyond, we play a significant role in shaping our communities through the services we provide. We are looking for passionate, driven individuals to join our team focused on Delivering Solutions and Improving Lives.

Are you a detail-driven multitasker who thrives in a fast-paced environment? We’re looking for an energetic Administrative Professional to join our team and keep things running smoothly. In this role, you’ll be the go-to person for organization, coordination, and support—helping our office stay efficient, connected, and ahead of the game. If you enjoy taking initiative, solving problems, and bringing positive energy to the workplace, this opportunity is for you!

NV5 is seeking a full-time Administrative Assistant in our Orlando, FL office.

• Perform administrative tasks for all office groups, including:
• Keep firm / office licenses and/or certifications up to date (i.e., Business Tax Receipt for City/County)
• Archiving, binding, cleaning/organizing
• Typing, proofing, and editing letters and proposals
• Updating and creating spreadsheets
• Mailing, copying, faxing, filing, invoicing
• Ordering and maintaining office supplies
• Handling petty cash
• Enter client and project-related information, expense reports, and labor adjustments/timesheets into the Deltek Vantagepoint system (Deltek experience a plus)
• Assist in meeting billing deadlines by:
• Providing necessary information to project managers
• Compiling and organizing information to streamline the process
• Coordinate or complete various office tasks, such as:
• Building and equipment maintenance
• Running errands
• Managing conference room schedules
• Ensuring office organization and cleanliness
• Print and scan small and large documents
• Perform quality assurance/quality control (QA/QC) of documents
• Answer multi-line phones and cover the front lobby, greeting clients and visitors with a positive attitude
• Coordinate office events
• Coordinate with vendors for events, project needs, and office equipment repairs as needed (including but not limited to lunch and learns, client meetings, etc.)
• Assist with special projects as needed

• High School Diploma or equivalent required.
• Associate’s degree in Business Administration or related field preferred.
• 2–3 years of relevant administrative support experience.
• Previous experience in a professional office environment required.
• Experience working in an engineering firm or technical environment is a plus.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to quickly learn and utilize additional software programs necessary for task completion.