Accounting Assistant II (Administrative Office)

id="details-info" class="tab-pane active fr-view" style="margin:2px"> Position Description Harris County Public Library (HCPL) - History The Harris County Public Library (HCPL) system, established in 1921, began as a collection of small libraries located in stores, post offices, and private homes.

Over the years, it has grown into a robust network comprising 26 branch libraries, two technology service centers, and two partner locations that provide collection and circulation services.

HCPL serves the communities of unincorporated Harris County and cities without independent library systems. In 2024, HCPL received the prestigious National Medal for Museum and Library Service, the highest honor awarded to libraries in the United States.

Bestowed annually by the Institute of Museum and Library Services (IMLS), this award recognizes institutions that deliver exceptional service to their communities.

The library was recognized for innovative initiatives like HCPL Connected, Enhanced+ Library Cards, and its Mobile Outreach Librarian program.

HCPL is also recognized as one of the best places to work, offering a supportive and inclusive environment that fosters innovation, collaboration, and professional growth.

Its dedication to employee well-being, diversity, and community impact makes HCPL more than just a workplace-it's where individuals can grow, inspire, and contribute to meaningful change.

What you will do at Harris County Public Library : The Accounting Assistant II is responsible for a variety of administrative, logistical, and accounting documents, such as invoices, departmental billings, employee reimbursements, and vendor statements; reviewing and coding financial information; compiling and reviewing information for accuracy; and maintaining records and other administrative duties needed to support the Financial Services department.

Duties &

Responsibilities: Codes invoices; processes blanket requisitions and purchase orders; Prepares invoices for payment with proper account number; ensures all invoices are paid timely Processes employee reimbursement requests for travel Corresponds with departments and branch libraries regarding their invoices Calculate rates paid for purchases and all price extensions Prepares purchases and keeps the accounts balanced in the general ledger Submits orders to vendors Receives ordered supplies from delivery persons by inspecting packages and signing delivery receipts Verifies items billed against items ordered and received, and reconciles problems concerning orders and discrepancies through follow-up with the vendor and other departments Sorts, organizes, and unpacks shipments, matching shipments to packing slips and order records Sends materials to departments and branch libraries according to location codes Develops and maintains a variety of spreadsheets.

Contact departments and branch libraries of origin to resolve documentation problems Assists in monthly, quarterly, and year-end closings, collecting and verifying financial data required to prepare income and expenditure statements and other financial reports Receives department records and prepares for archival or in-house storage in accordance with county and department policy Other duties as assigned Harris County is an Equal Opportunity Employer https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net This position is subject to a criminal history check.

Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

Requirements All applicants must register and take the HRT Clerical Skills Test and score a minimum of 80% with a typing speed of 30 wpm and 80% accuracy. https://www.governmentjobs.com/careers/harriscountytx/jobs/998426-0/hrt-clerical-skills-test Please see testing instructions in the General Information section below.

Education: High school diploma or equivalent from an accredited college or university Experience: Three (3) years of experience working with accounts payable, purchasing, or inventory control of consumable supplies Three (3) years of experience working with personal computers, MS Windows, and a database manager and spreadsheet Additional

Requirements: Available and reliable transportation for work-related duties.

Valid Texas Driver's License Candidates must complete a clerical skills test and achieve a minimum typing speed of 80% aptitude, 30 WPM with at least 80% accuracy Knowledge, Skills & Abilities Standard accounting principles and practices Accounts payable and general ledger processes and practices Harris County policies and procedures Spreadsheet, database, accounting, and budget management applications software.

Cash handling practices and procedures Ability to understand and apply current accounting guidelines, system updates, and revisions, and policy changes Ability to prepare and maintain accurate and complete financial records and assist in preparing various financial reports.

Ability to compile and interpret data with problem-solving skills and attention to detail Excellent communication skills, both verbal and in writing Ability to add, subtract, multiply, and divide numbers and common decimals Skill in self-discipline, dependability, and the ability to work independently Ability to establish and maintain effective working relationships and foster teamwork in a diverse environment Customer service skills of empathy, good communication, and problem-solving Must use your personal mobile device for our Multifactor Authentication process NOTE : Qualifying education, experience, knowledge, and skills must be documented on your job application.

You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.

Preferences Experience: One (1) year of cash-handling experience (preferred) Experience in governmental accounting (preferred) Language: Bilingual (preferred) General Information Register Online for the HRT Clerical Skills Test using the following link: https://www.governmentjobs.com/careers/harriscountytx/jobs/998426-0/hrt-clerical-skills-test Click the above link to the HRRM Clerical Skills Test registration page Click on "Apply" to submit your request for testing You will receive a test invitation and instructions via e-mail within 48 hours You will have no more than 5 calendar days to access and complete testing Your score will be automatically uploaded to your application The test may be taken once every 30 days Most recent test scores are retained for up to 6 months Position Type and Typical Hours of Work: Full-Time | Regular - 40 hours a week The position is generally scheduled Monday-Friday, occasionally weekend work.

May require attendance at evening meetings, or after-hour events, and off-site meetings. Possible work in an outdoor environment with exposure to inclement weather or various temperature changes.

Work Environment and Physical Demands: Driving: Available and reliable transportation for work-related duties Office Equipment: Daily use of a computer, keyboard, copier, scanner, printer, calculator, phone (desk and cell).

Daily use of software programs, including Microsoft Office Suite, Outlook, Word, Excel, and GPS. Physical Activities: Sits for long periods; light physical activity that may include walking, sitting, standing, stooping, bending, reaching, lifting, and carrying Lifting: Ability to lift, carry, and exert up to 25 pounds.

Occasionally lifts, carries, and exerts up to 40 pounds Vision and Hearing: Must have visual acuity to see and read paper and electronic documents.

Must be able to answer telephones, communicate conversation, and respond to verbal inquiries. Exposure to Environmental Conditions: The position generally works in an office setting with overhead lighting and long periods of screen time.

Reporting Relationships: Reports To Position: Division Director of Financial Services and Business Operations Supervisor Supervises Positions: None Work Location: Administrative Office - 5749 South Loop East, Houston, Texas, 77033 Employment may be contingent on passing a drug screen and meeting other standards.

Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.

HARRIS COUNTY EMPLOYEE BENEFITS Harris County offers a highly competitive benefits program, featuring a comprehensive group health plan and defined benefit retirement plan.

The following benefits are offered only to Harris County employees in regular (full-time) positions: Health & Wellness Benefits Medical Coverage Dental Coverage Vision Coverage Wellness Plan Life Insurance Long-Term Disability (LTD) Insurance Employee Assistance Program (EAP) Healthcare Flexible Spending Account Dependent Care Flexible Spending Account Paid Time Off (PTO) Ten (10) days of vacation leave per year (accrual rate increases after 5 years of service) Eleven (11) County-observed holidays One (1) floating holiday per year Paid Parental Leave* Sick Leave Retirement Savings Benefit 457 Deferred Compensation Plan The following benefits are available to Harris County employees in full-time and select part-time positions: Professional learning & development opportunities Retirement pension (TCDRS defined benefit plan) Flexible work schedule* METRO RideSponsor Program* * Participation may vary by County department.

The employee benefits plans of Harris County are extended to all eligible participants across various departments with the exception of the Harris County Community Supervision and Corrections Department, for which the cited Health & Wellness Benefits are administered through the State of Texas.

In accordance with the Harris County Personnel Regulations, group health and related benefits are subject to amendment or discontinuance at any time.

Harris County Commissioners Court reserves the right to make benefit modifications on the County's behalf as needed. For plan details, visit the Harris County Benefits & Wellness website: www.benefitsathctx.com 01 Which of the following best describes your highest level of education completed as it relates to this position?

High School or GED diploma Associate Degree Bachelor's Degree Master's Degree or higher None of the above 02 Please describe your educational background (i.e. diploma, degree, certifications, etc.) including the level of education completed, area of study, and completed major and minor programs. 03 Which of the following best describes your verifiable professional experience working with accounts payable, purchasing, or inventory control of consumable supplies? (To be considered, qualifying experience must be documented in your application's employment history) Less than three (3) years Three (3) years or more but less than four (4) years Four (4) years or more but less than five (5) years Five (5) years or more No experience 04 Please provide details about your verifiable professional experience working with accounts payable, purchasing, or inventory control of consumable supplies. *** Do not use "See Resume", as we do not use resumes to assess qualifications. *** (To be considered, qualifying experience must be documented in your application's employment history) If you do not have this experience, please type "None" in the space provided.

05 Which of the following best describes your verifiable experience working with personal computers, MS Windows, and a database manager and spreadsheet? (To be considered, qualifying experience must be documented in your application's employment history) Less than three (3) years Three (3) years or more but less than four (4) years Four (4) years or more but less than five (5) years Five (5) years or more I do not have this experience 06 Please provide the dates of employment during which you obtained experience working with personal computers, MS Windows, and a database manager and spreadsheet.

Provide the month and year that began and ended the experience [ Example: "January 2020 - December 2025" ] If this experience is not clearly documented in the Work Experience section, your application will be disqualified.

If you do not have this experience, type "N/A" in the space provided. 07 How would you rate your organization, written and oral communication skills?

High: Confident/Competent Medium: Some areas of strength Low: Limited skills I do not possess this skill and/or experience 08 Which of the following describes your level of proficiency using a personal computer and common office software such as MS Office Suite (Word, Excel, PowerPoint, and Outlook).

Please select your level of proficiency based on the following descriptions: Advanced: A person with this level of skills is able to produce very large, complex formal documents that require a table of contents, footnotes, endnotes, bookmarks, and other special elements; a wide range of graphic effects, and use advanced techniques for analyzing and manipulating data.

Has full mastery of Macro commands and skills to tie the objects together into a cohesive system by using Macros and Visual Basic for Applications code.

Makes interactive presentations by using hyperlinks and action buttons. Intermediate: A person with this level of skills is able to customize toolbars, import and insert graphs, embed Excel data, and elaborate reports.

Understands the concepts of databases and is able to work with charts and to use the list management capabilities of Excel. Able to use complex query techniques, create efficient forms and reports, and create Macros to automate these forms.

Makes interactive presentations by using hyperlinks and action buttons. Basic: A person with this level of skills is able to use basic formatting, editing, printing functions, and understands the document page setup.

Has the ability to enter and correct data, modify a workbook, format a worksheet, and use printing functions. Understands the different database concepts and structures and is familiar with data validation and is able to create a simple presentation in PowerPoint, run it, and print it.

Entry Level: A person with this level of skills has the ability to open, create, save and modify documents in Word, send and receive email in Outlook and create spreadsheets in Excel.

Format documents for printing, comfortable using the printer menu to preview documents. Has ability to change the font, the margins, ins Advanced Intermediate Basic Entry Level Not proficient 09 In which of the following combinations of languages are you bilingual and fluent?

Select all that apply: English and Spanish English and Vietnamese English and Chinese English and Arabic English and Urdu English and Tagalog English and Other Language(s) None of the Above 10 Do you have one (1) year of cash-handling experience?

Yes No 11 Do you have experience in governmental accounting? Yes No 12 Clerical Test Acknowledgement I understand this position requires the HRT Clerical Skills Test scores to be on file before my application can move forward through the application process.

I understand if I do not already have scores on file, I will need to complete the HRT Clerical Skills Test within five (5) days of receiving the invitation to apply from HRT.

I understand that if I do not complete the HRT Clerical Skills Test my application will be invalid/disqualified. I acknowledge and understand the above instructions.

I acknowledge that I currently have test scores on file. Required Question Employer Harris County Address 1111 Fannin St Ste. 600 Houston, Texas, 77002 Phone 713-274-5445 Website https://www.governmentjobs.com/careers/harriscountytx Apply Please verify your email address Verify Email Career Opportunities Account Privacy Policy Terms Of Use Accessibi