Financial Grant Manager

The Financial Grant Manager will work with the Financial Grant Management team to complete financial reporting and accounting of grants and contracts for a portfolio of sites across the City Year U.S. network. On a daily basis, the Financial Grant Manager will be accountable for meeting various deadlines while efficiently managing time and prioritizing competing demands effectively. The Financial Grant Manager will report to a Senior or Associate Director of Grant Finance.

The Financial Grant Manager will work a 2 day, in office, hybrid schedule at Headquarters in Boston.

• Bachelor’s degree in accounting or comparable experience
• 2 years of experience in accounting or comparable experience
• Authorized documentation to work in the United States of America
• Criminal background history clearance to work with school-age children, depending on the position
• Knowledgeable in excel including but not limited to pivot tables and basic formulas

• Operates in a professional office setting using standard office equipment.
• May require occasional travel to client sites, training, or company events.
• Typical schedule: Monday–Friday, 8:30 a.m.–5:30 p.m., with occasional extended hours as needed.
• Noise level is generally moderate.
• Requires a valid license for travel as part of job duties.
• Must have reliable internet access for remote or flexible work arrangements.

The Financial Grant Manager will perform the following roles and responsibilities as described below:

Effective AmeriCorps Grant Management

• Ensure all expenses reported against the awards are allowable, allocable, and necessary in line with the CFR 200 regulations and/or state regulations
• Meet all funder due dates and deliverables without requesting an extension unless approved by Director/Associate Director
• All internal financial records align with invoices sent to funder
• Annual certifications are kept current

Accurate and Timely State/Local Grant Management & Administration

• Ensure all invoices submitted are for the accurate amount with appropriate backup
• Post invoices and revenue monthly for each award in your portfolio in a timely manner
• Set up the Award and billing/revenue schedules in Workday for all awards/contracts in your portfolio each fiscal year
• All final contracts, invoices, FSRs, budgets, reports, etc. are documented and stored on shared server

Collaboration & Learning

• Collaborate effectively with teammates to achieve shared goals and foster an inclusive environment.
• Role models a growth mindset and commitment to City Year’s culture and values as a leader within a youth-serving organization.
• Performs additional responsibilities as assigned by the direct supervisor to advance City Year’s mission, including timely submission of timesheets and performance reviews.

In order to succeed in this role, an applicant must have the following competencies:

• Teamwork: Actively contributes to shared projects with the understanding that team success is personal success.
• Learning: Strives to continuously develop and improve self, teams, and organization.
• Accountability: Holds self responsible for actions and their impact on team, goals, and organizational mission.
• Flexibility: Changes course quickly and thoughtfully when faced with new or unanticipated circumstances.
• Managing Performance: Assigns, tracks, and prioritizes work to ensure high-quality outputs; inspires committed and positive action toward organizational goals.

• Be physically present on scheduled days
• Ability to sit for extended periods and occasionally stand or walk
• Ability to navigate stairs
• Manual dexterity for typing, writing, and handling office equipment
• Visual acuity to read printed materials, a computer screen, and observe colleagues
• Hearing ability to participate in conversations in person, in virtual settings and respond to phone calls
• Occasional lifting or carrying of items up to 10–20 lbs (e.g., office supplies)
• Ability to communicate clearly in person, by phone, in virtual meetings, and in writing

• Uniform Guidance (2 CFR 200) knowledge
• Workday or other ERP/accounting systems
• Advanced Microsoft Excel (pivot tables, lookups, financial analysis)
• Budgeting and Reporting experience
• Grant accounting and fund accounting
• Federal, State and Local, and Foundation Grant management experience
• City Year/AmeriCorps experience is a plus

Compensation: $75,000 - $85,000 Annually Commensurate with Experience and Location

This is an Exempt role (not eligible for overtime)

Full-time employees will be eligible for all benefits including vacation, sick days and organization holidays. You may participate in all benefit programs that City Year establishes and makes available to eligible employees, under (and subject to all provisions of) the plan documents that govern those programs. Currently, City Year offers medical, dental, vision, life, accidental death and dismemberment and disability coverage, Flexible Spending Accounts (FSA), and other benefits including 401(k) plan(s) pursuant to the terms and conditions of company policy and the 401(k) plan document. For more information, click here.

Employment at City Year is at-will.

City Year does not sponsor work authorization visas.