Human Resources Specialist (CASUAL HIRE)

Duties and Responsibilities Responsible for initial orientation & in-processing of new employees, generates the appropriate payroll document(s), routes for signature & timely processing. Verifies accuracy of employee data in employee files/Peoplesoft system. Independently reviews for accuracy & compliance on all recruitment documents.

Assists in the management & maintenance of all confidential personnel files and records, in accordance with State and Federal laws and union contracts. Assists with the preparation of workers' compensation reports, and calculation of claims for temporary disability as needed. Provides support services in personnel management or other administrative areas as needs arise.

Ensures that personnel transactions are processed and submitted to the payroll office in a timely manner. Reviews and oversees the processing of appropriate supporting documents for new appointments, resignations, terminations, leaves without pay, transfers, pay changes, account codes and status changes. Reviews appointments and employment forms such as I-9s, benefit forms, etc. to ensure completeness, accuracy, and compliance.

Review reports of work-related injuries and timely submission to appropriate offices. Distributes information on upcoming training programs and workshops and ensures that appropriate forms are completed on a timely basis. Reviews & audits all personnel transactions for accuracy & compliance, determining appropriateness in relations to all applicable university, collective bargaining, state, federal and third party policies and procedures.

Inputs, generates and processes Payroll Notification Forms (PNFs) and casual/overload (Form 6). Ensures data is accurate and input in a timely manner. Research, compile and recommend team building including reference materials, trainings, exercises, etc. to foster a positive and collaborative relationship in the College.

Develop, maintain complete & accurate records of required employee training, notification of policies & procedural updates (i.e. PPIS notices), conflict of interest, etc. to minimize &/or address workplace issues (i.e. inquiries, complaints, grievances). Communicate and coordinate with various constituents to complete critical projects that require considerable tact and discretion.

Other Duties As Assigned Minimum Qualifications Possession of a baccalaureate degree in Business Administration or Related Field and 0 year(s) of progressively responsible professional experience with responsibilities for human resources management; or equivalent education/training or experience. Functional knowledge of principles, practices and techniques in human resources management demonstrated by knowledge, understanding and ability to apply concepts, terminology.

Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with human resources management. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the human resources management realm.

Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals. Demonstrated ability to operate a personal computer and apply word processing software.

Desirable Qualifications Familiarity with State and Federal human resources rules and regulations. Familiarity with the various collective bargaining contracts of the various employment types at the University. Knowledge of UH Human Resources Information Network (HRIN) Systems (e.g.

PeopleSoft, Discoverer, PageCenterX, Kuali Financial System (KFS), WorkAtUH, Timesheet & Payment Systems (TAPS) etc.) Inquiries: Lynn Tabayoyong, gstabayo@hawaii.edu EEO, Clery Act, ADA The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status.

For more information, visit: https://www.hawaii.edu/offices/eeo/policies/ Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks. In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/ , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis.

For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/ N/A To Apply: Please send below documents to Lynn Tabayoyong at gstabayo@hawaii.edu , (1) Resume; (2) Cover letter indicating interest in the position and how the minimum and desirable qualifications of the position are met; (3) The names and contact information (telephone number and email addresses) of at least three professional references; and (4) Copies of educational transcripts with CONFIDENTIAL DATA (i.e. social security number, birthdate, etc) REDACTED. * INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED Employer University of Hawaii Website http://workatuh.hawaii.edu Apply Please verify your email address Verify Email Career Opportunities at the University of Hawai'i Account Privacy Policy Terms Of Use Accessibility Statement Privacy Settings Copyright 2026 Do not sell my personal information × For California residents, and to the extent NEOGOV sells your personal information as the term "sell" is defined under the California Consumer Privacy Act, you have the right to opt-out of the sale of your personal information by us to third parties at any time.

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Thank you for choosing NEOGOV. We remain dedicated to improving accessibility and creating an inclusive experience for all. University of Hawai'i Career Opportunities at the University of Hawai'i Menu Close Menu University of Hawai'i Career Opportunities at the University of Hawai'i Civil Service Positions (Internal Applicants Only) Job Interest Card About UH Benefits University of Hawai'i's System Office of Human Resources Annual Campus Crime Stats Employment Related Posters/Brochures Help & Support Translate Support Job Application Job Details Applying as: | Support Close Close Cancel Clear SIGN Save We've updated our Privacy Policy and Terms of Use.

Please, read and accept changes. Effective date: August 19, 2025 NEOGOV PRIVACY POLICY Contents 1. Introduction; Scope of this Policy.

2. Where We Are a Service Provider. 3.

Personal Data We Collect About You and Why. 4. Cookies and Similar Tracking Technologies.

5. Online Analytics and Advertising. 6.

Information We Disclose. 7. International Users.

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Privacy Contacts. Introduction; Scope of this Policy. The purpose of this Privacy Policy (the "Policy") is to describe how we collect, use, store, protect, and disclose personal data online and offline either via our websites or related applications.

This Policy applies to personal data we collect or use, and applications owned or controlled by Governmentjobs.com, Inc. (DBA "NEOGOV"), including our related brands NEOGOV.com, NEOED.com, PowerDMS.com, Governmentjobs.com, Schooljobs.com, and our mobile app(s) (collectively referred to as the "Services"), or affiliated companies (collectively referred to herein as "Governmentjobs", "Schooljobs", "NEOGOV", "NEOED", "PowerDMS", "we", "us", or "our").

By using any part of the Services you agree that you have read this Policy, your personal data will be processed as described herein, and you agree to be bound by this Policy. This Policy is incorporated into our Terms of Use . Definitions not explicitly defined herein shall retain the meaning as prescribed in the Terms of Use .

Any dispute related to privacy is subject to the Terms of Use and this Policy, including limitations on liability. This Policy does not apply to (1) personal data controlled by our Customers (employers that utilize our Services, described further below), which is governed by our separate agreements and related data processing agreements with such Customers; (2) personal data collected by unaffiliated sites that link to or are accessible from our Services; (3) personal data our partners may collect directly from you and control; (4) personal data collected and processed by us about our employees or job applicants responding to our job offers; and, (5) non-personal data derived from personal data, including any data that is aggregated, de-identified, or anonymized, statistical data, insights, or other predictive data that is sufficiently different from your personal data that it cannot be reversed engineered through reasonable means, or otherwise identified from analysis or further processing of the derived data (collectively referred to as the "De-Identified Platform Data").

We use De-Identified Platform Data to provide Customers with useful and relevant insights, build features and data services, and improve our Services. Because De-Identified Platform Data does not identify you personally, we can use and disclose it in our discretion. We are the controller for the personal data discussed in this Policy, except as noted in the "Where We Are a Service Provider" section below.

Where We Are a Service Provider Our Customers are organizations such as federal, state, local, tribal, or other municipal government agencies (including administrative agencies, departments, and offices thereof), private businesses, and educational institutions (including without limitation K-12 schools, colleges, universities, and vocational schools), who use our Services to evaluate job applicants and/or manage their relationship with their personnel.

When we provide our Services to our Customers, the Customer generally controls and manages the personal data (which may include sensitive personal data such as biometric information or your precise geolocation information for timeclock tracking, health information, and demographic information like race and ethnicity related to the employment relationship), and we process personal data as a "data processor" or "service provider" (as these terms are defined in applicable data protection laws).

Any use of analytics or engagement technologies that process personal data, including tools that analyze user behavior or associate usage with identifiers, are implemented solely as a data processor or service provider in these scenarios, and such data is not used by NEOGOV for its own commercial purposes. Our legal obligations as a processor and service provider are set out in our Customer contracts and policies.

Our Customers, and not us, decide what types of personal data to collect to manage their relationships with you. For example, a Customer may choose to enable collection of biometric or precise location data for its employees using our time and attendance product. We process such data only at the direction of that Customer and do not use it for our own purposes.

Further, if you apply to a job or your employer utilizes our Services to manage their relationship with you, the personal data collected about you is generally controlled by the employer (our Customer). This Policy does not describe the processing of your personal data by our Customers, and we encourage you to visit the Customer's privacy policy for information about their privacy practices.

For example, if you applied to a job at a local state agency, you should contact that agency with any questions you may have relating to the personal data processing by that state agency within our Services. Where we serve as a data processor or service provider, our Customer contracts and policies require us to either instruct you to contact our Customer, or redirect your inquiry to our Customer.

Personal Data We Collect About You and Why. In this Section we set out general categories of personal data we may collect and the purpose for using your personal data, including the personal data collected and processed over the past year. We collect and process personal data to provide you the Services, fulfill our contractual responsibility to deliver the Services to our Customers, fulfill your requests, and pursue our legitimate interests and our business and commercial purposes.

We also automatically collect data during your usage of the Services and collect other personal data about you from other sources. Your personal data will only be collected and used for purposes stated herein, where you provide additional consent, or as required by law or regulation - including national security or law enforcement requirements.

Information Provided by You. We collect personal data from you directly when you visit our Services from either your computer, mobile p