Senior Portfolio, Contracts & Procurement Manager (Facilities Senior Planner)

About the Opportunity: If you love big-picture strategy, empowering teams, and making sure complex operations run flawlessly, this role is for you! We are looking for a Senior Portfolio, Contracts & Procurement Manager to bring fresh energy and leadership to multiple critical areas within our Buildings & Grounds (B&G) division.

In this role, you'll lead a great crew of building managers, vendors, and procurement supervisors to successfully handle the daily operations, finances, and compliance for our facility portfolio outside Thurston County (OTC), all while keeping our agency elevator portfolio moving smoothly. You will also be our go-to contracts administrator and supply leader, ensuring we ace state procurement regulations (RCW 39.26) while championing equity and diverse spend initiatives (Executive Order 22-01).

You'll get to collaborate across teams to map out perfect vendor scopes of work and oversee lease administration by tracking spaces in the FPMT. By managing space planning requests and maintaining strong cross-agency collaboration, you'll ensure our state-managed assets stay in tip-top shape. This is a dynamic, impactful role where your leadership will truly shape the spaces we work in every day.

Duties Some of What You'll Enjoy Doing Includes: Lead a team of building managers in overseeing the daily operations, financial performance, quality maintenance, and regulatory and fire safety compliance of facilities across Clark, Cowlitz, King, and Yakima counties. Serve as the strategic link between facility tenants and leadership, coordinating maintenance, lease compliance, and capital planning projects while fostering strong stakeholder relationships to minimize tenant disruption.

Provide direct personnel management for the OTC building managers, vendors and contracts manager, and supply and procurement supervisor, including scheduling, leave coverage, conflict resolution, and performance management. Partner with the DES Contracts Unit to define compliant scopes of work for service contracts while serving as the divisional expert on state procurement guidelines (RCW 39.26) and advocating for diverse spend initiatives.

Act as the strategic link between the vendor contracts manager and facilities leadership by analyzing key operational metrics and trends to identify risks, patterns, and areas requiring cross-team coordination. Lead and set priorities for the supply and procurement team, supporting the supervisor to ensure all goods, services, and inventory management strictly comply with state procurement guidelines.

Analyze procurement metrics and trends to identify risks requiring leadership attention, while serving as the primary liaison between the supply unit and facilities leadership. Act as the division's expert elevator portfolio strategist, collaborating with stakeholders and the maintenance manager to oversee contract compliance, modernization projects, and regulatory standards.

Oversee operating budgets, expenditures, and funding strategies for the assigned property portfolio and supply unit, collaborating with finance and project delivery teams to prioritize capital projects and assist in 10-year budget development. Other duties as needed.

Qualifications Required

Qualifications: Willingness and ability to travel significant distances across the state to DES outside Thurston County (OTC) properties in at least five (5) counties, at a minimum frequency of every other month. Ability to develop budgets consistent with Department plans, including biennial operating and capital budgets.

Knowledge to conduct research and prepare plans, including data on existing structures and facilities, and forecasting future needs and requirements for maximum utilization. Experience with the following: Real estate practices and laws in property management and lease administration. Elevator portfolio management.

Contract administration and management principles. Document preparation for leasing, property management, personal services contracts, and financing. Construction project management, to include planning and oversight.

Administering departmental programs, including the development of agency policies, and observing and interpreting trends. In addition to the requirements above, a candidate must possess one (1) of the following required qualification options. OPTION 1 Eight (8) years of experience in governmental facilities planning or in a related field in private industry.

NOTE : A combination of qualifying experience and education totaling eight (8) years may substitute this requirement, year-for-year. OPTION 2 Four (4) years of experience in governmental facilities planning or in a related field in private industry; AND Bachelor's degree in architecture, engineering, business or public administration planning, property or land management, or an allied field.

NOTE : Qualifying experience may substitute this education requirement, year-for-year. Diversity Equity and Inclusion (DEI) Competencies Incumbents to this position must possess and demonstrate the following competencies: Able to learn and understand the language and concepts of our DES DEI culture and commit to being a part of creating and maintaining a diverse, equitable, respectful, and inclusive workplace.

Demonstrate a commitment to growth, learning and self-awareness when provided training and opportunities to participate in improving our work environment. Participate and behave in a manner that creates trust and builds working relationships, promoting teamwork and collaboration in the work environment. Demonstrate the understanding that all people are valued; contribute to an equitable, inclusive, and respectful environment when working with members of the group, team, organization, or community.

Commit to being an active participant in continually evaluating and improving strategies that promote equity and inclusion in our organization.

Preferred

Qualifications: Working knowledge of: State, county, and local government relationships, policies, and regulations. Private industry standards and practices. Asset management, to include maintenance and financial management strategies.

The requirements for working with and preserving public and historic state-owned lands, buildings, and other resources. Collaboration: Work in a close team relationship with division process partners, B&G trades, project managers, and financial and planning staff to provide comprehensive management of assigned facilities.

Project records: Prepare and maintain records and materials associated with planning projects to provide information to technicians, planners, government officials, and the public. Supplemental Information How to Apply: Interested? We would love to hear from you!

Click "Apply" at the top of this page to start your application. You can save the application and come back to it, if needed. Be sure to complete the application fully to include a full work history and responses to the supplemental questions.

Please provide the following documents in order to be considered; failure to do so may result in you not being considered for the position: A letter of interest that shows your personality and voice to describe why you are the successful candidate and how you meet the specific qualifications for this position A current resume , detailing experience, and education A current list of at least three (3) professional references with current contact information Do not attach any documents that include photos or private information (social security number, year of birth, etc.).

Please Note: By submitting these materials, you are indicating that all information is true and correct. The state may verify information. Any untruthful or misleading information is cause for removal from the applicant pool or dismissal if employed.

A resume will not be substitute for completing the "duties summary" section of the online application. Please do not refer to the resume for detail or your application may be disqualified. Background Check Notice: Prior to any new appointment into The Department of Enterprise Services, a background check including criminal record history will be conducted as a condition of employment.

Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. Washington Fair Chance Act: We are committed to providing equitable access to employment opportunities. If a criminal background check is required for employment at an agency, it will occur only after a conditional offer of employment has been made and accepted.

Applicants are not required to disclose criminal history during the hiring process prior to a conditional offer. Criminal history will not automatically exclude an applicant from consideration and will be reviewed on an individual basis consistent with applicable law and the requirements of the position. Learn more about the Washington Fair Chance Act: Washington Fair Chance act guide .

Union Inclusion: This position is in a bargaining unit and falls under the Collective Bargaining Agreement between the state of Washington and the Washington Federation of State Employees. Opportunity for All: The Department of Enterprise Services celebrates our differences and we are committed to a workplace that supports equal opportunity employment and inclusion regardless of race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity diversity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

We will also consider qualified applicants with criminal histories, consistent with applicable federal, state and local laws. You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our organization. Contact Information: For questions about this recruitment or to request a reasonable accommodation in the application process, contact George Deguzman via email at jobs@des.wa.gov .

Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388. Follow DES on LinkedIn , Twitter and Facebook | Subscribe to DES job alerts More than Just a Paycheck! Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket.

Washington State offers one of the most competitive benefits packages in the nation. We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security.

That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs. Read about our

benefits: The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.

Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits. Insurance Benefits Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.

Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts. To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website .

The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs . Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses. Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.

The Washington State Employee Assistance Program promotes the health and well-being of employees. Retirement and Deferred Compensation State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs.

For additional information, check out the Department of Retirement Systems ' web site. Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Social Security All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system. Public Service Loan Forgiveness If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.

Holidays Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year. Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information . Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.

Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis.

Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, ex