Executive Assistant Senior - Temporary

- Serve as the point person to maintain all calendar appointments and ensure that meetings are scheduled in advance and prioritized accordingly.

- Coordinate all travel arrangements (flights, cars, hotels and meals, etc.). Submit expense reports in a timely manner.

- Be responsible for meeting management administration, including handling all meeting invitations and logistics, tracking attendees, taking notes and following up with action items.

- Maintain daily, weekly, and monthly to-do lists, with follow-ups accordingly. Routinely handle confidential correspondence.

- Take ownership of projects and/or events as assigned including conducting research, organizing details and following through with execution.

- Prepare and proofread information, including correspondence, PowerPoint slides, handouts and spreadsheets, ensuring a professional and consistent appearance.

- Independently compile data from a variety of resources and prepare appropriate reports and/or documentation.

- Review invoices and/or charges on firm-issued purchasing card for accuracy and reconcile in a timely manner, as needed.

- Serve as the "go-to" resource to deliver a consistent and positive experience.

- Act as a liaison between ESS and other firm client service departments and/or others outside of the firm as appropriate.

- Share knowledge of firm systems, tools and industry knowledge when appropriate.

- Collaborate with other executive assistants, including identifying and establishing best practices. Provide training to others when appropriate.

- Previous experience in a professional services environment a plus

- Ability to manage multiple tasks and shift priorities as necessary to meet deadlines

- Flexible demeanor, pro-active thinker, positive attitude, maintains confidentiality

- Ability to take direction, follow procedures, and ask appropriate questions

- Complete tasks independently as well as work collaboratively with teams

- Ability to handle stress while operating with a sense of urgency and with good judgment