Executive Assistant Sr. Temporary

Serve as the point person to maintain all calendar appointments and ensure that meetings are scheduled in advance and prioritized accordingly. Coordinate all travel arrangements (flights, cars, hotels and meals, etc.). Submit expense reports in a timely manner.

Be responsible for meeting management administration, including handling all meeting invitations and logistics, tracking attendees, taking notes and following up with action items. Maintain daily, weekly, and monthly to-do lists, with follow-ups accordingly. Routinely handle confidential correspondence.

Take ownership of projects and/or events as assigned including conducting research, organizing details and following through with execution. Prepare and proofread information, including correspondence, PowerPoint slides, handouts and spreadsheets, ensuring a professional and consistent appearance. Independently compile data from a variety of resources and prepare appropriate reports and/or documentation.

Review invoices and/or charges on firm-issued purchasing card for accuracy and reconcile in a timely manner, as needed. Serve as the "go-to" resource to deliver a consistent and positive experience. Act as a liaison between ESS and other firm client service departments and/or others outside of the firm as appropriate.

Share knowledge of firm systems, tools and industry knowledge when appropriate.

Collaborate with other executive assistants, including identifying and establishing best practices. Provide training to others when appropriate. Perform other duties as assigned.

- Previous experience in a professional services environment a plus

- Ability to manage multiple tasks and shift priorities as necessary to meet deadlines

- Flexible demeanor, pro-active thinker, positive attitude, maintains confidentiality

- Ability to take direction, follow procedures, and ask appropriate questions

- Complete tasks independently as well as work collaboratively with teams

- Ability to handle stress while operating with a sense of urgency and with good judgment