Program Administrator, Community Benefits and Community Relations

Essential Duties & Responsibilities including but not limited to: Manage event and meeting logistics including minutes, attendance, agendas, AV, materials, location, food, processing reimbursements/stipends, etc., speakers, travel arrangements, publicity, communication, etc. for all community engagement activities ensuring a well-documented, well-organized, widely publicized transparent process.

Prepare and update documents relating to the Community Benefits and Community Relations and community investment activities, including grant agreements and vendor contracts.

Assist with data capture, entry, tracking and trending for all sponsorships, grants and contracts. Assist with communication including maintaining and updating leadership updates, quarterly e-newsletters, and work with Marketing and Communications to update Community Benefits web-pages.

Support the annual regulatory reporting process; oversee and confirm accuracy and completeness of data collection and data entry from internal and external program partners using Community Benefits Database, and support the drafting and finalization of the Attorney General, PILOT, and Schedule H reports.

Develop, organize and implement administrative processes and systems to ensure the smooth flow of engagement and operations (e.g. maintenance of Teams channel and shared drive, utilizing Workday).

Support core Community Benefits and Community Relations department functions, such as the CHNA/Implementation Strategy process, the Community Benefits Database, Community Benefits website updates, team meetings, tracking sponsorships, etc.

Serve as the administrative resource and liaison for the Community Benefits and Community Relations Department and community investment initiatives, interacting with all levels of personnel, both internal and external.

Support program budget creation, monitoring and reconciliation of accounts; enter and reconcile invoices ensuring prompt payment and data entry and reconciliation to the Community Benefits Database on a weekly basis.

Work with internal and external stakeholders to coordinate and ensure the smooth functioning of the Community Benefits and Community Relations department activities and deliverables.

Organize and maintain schedule of CBAC, Allocation Committee, grantee, evaluator, and other meetings, appointments and events, creating meeting minutes/summaries, as assigned.

Independently research and follow through on a variety of information requests and assist with problem resolution. Minimum

Qualifications: Education: Bachelor's degree required.

Experience: 3-5 years' related work experience required. 3 or more years of progressively responsible experience in business, non-profit, research or health administration.

Physical Requirements & Environment: Initial orientation period (estimated to be six months) is full-time on-site at BILH hospitals and/or System Center (Charlestown, MA).

After orientation period, position will be hybrid estimated one to two days remote/three to four days on-site at BILH hospitals, BILH System Center, and/or out in the community.

Evening and weekend hours may apply. Pay Range: $65,000.00 USD - $75,000.00 USD The pay range listed for this position is the annual base salary range the organization reasonably and in good faith expects to pay for this position at this time.

Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law.

As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities.

Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment. More than 35,000 people working together.

Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.

Equal Opportunity Employer/Veterans/Disabled At Beth Israel Lahey Health, we are driving the change in health care that Massachusetts wants and needs.

Our culture promotes continuous learning, growth, innovation and a sense of belonging. We make it a priority to offer comprehensive compensation and benefits and help you achieve a healthy and balanced life.

While you're busy caring for and supporting our patients, we take care of you.