Executive Assistant to the Vice President, People & Culture

The Executive Assistant to the Vice President, People and Culture provides high-level administrative, operational, and scheduling support to the Vice President and designated senior leaders across the People and Culture team. The Executive Assistant coordinates priorities, manages key administrative workflows, and helps ensure timely, organized support for the team's senior leadership.

- Support the Vice President, People and Culture in handling sensitive matters with a high degree of confidentiality, discretion

- Manage complex calendars, prioritize scheduling requests, and coordinate meetings, appointments, agendas, and daily commitments.

- Provide administrative and operational support, including drafting correspondence, memoranda, reports, invoices, and screening voicemails

- Arrange travel and accommodations, prepare itineraries, and process expense reports in a timely and accurate manner.

- Attend meetings on behalf of VP, taking and/or recording minutes and preparing other reference materials

- Prepare and format documents, spreadsheets, presentations, reports, and project materials using Microsoft Word, Excel, PowerPoint, and related systems

- Review incoming communications and memoranda on behalf of senior staff, assess priority, and summarize or route information to appropriate team members

- Perform office tasks including maintaining records, ordering supplies, and aid in administering HR and operations tasks/requests

The Executive Assistant, People and Culture is not a supervisory role.

- Bachelor's degree in business administration or related field preferred and/or at least four years of related experience required

- Ability to function well in a high-paced environment, have a strong business sense and can decipher priorities and make sound judgement calls when needed

- Extensive knowledge of office administration, clerical procedures, and recordkeeping systems

- Prolonged periods sitting at a desk and working on a computer

- Excellent time management skills with a proven ability to meet deadlines and the ability to multitask

- Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software

The United National Foundation will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

It is required you upload your resume and a cover letter for this position. Your application will be considered incomplete without these items. Please note that we cannot consider your application without a resume and cover letter submission.