Executive Administrative Assistant

We're looking for a highly organized, proactive, and people-first Executive Administrative Assistant to join the team in our San Francisco office. This is a hybrid role that sits at the intersection of executive support and business operations - making it a great fit for someone who thrives on variety and loves keeping things running smoothly.

You'll partner closely with our CEO and exec team to keep the business operating smoothly. This means owning operational logistics, supporting the CEO's priorities and workflow, and helping drive culture initiatives that keep the team running well - you'll be a key part of the operational backbone of this place.

Note : This is a hybrid role based in San Francisco, and requires three days per week at our headquarters office in Financial District, San Francisco . Candidates must be located in the San Francisco Area.

- Manage the CEO's calendar, including scheduling internal and external meetings with precision and care

- Coordinate logistics for meetings, including preparation materials, agendas, and follow-ups

- Handle ad hoc administrative tasks to help the CEO stay focused and effective

- Support the planning and execution of company offsites, team events, and culture initiatives

- Assist with People Ops projects as they arise, from onboarding logistics to special programs

- Help create a great in-office experience for employees and guests

- Keep the office stocked and tidy, including managing the fridge, pantry, and general supply inventory

- Maintain a clean, welcoming office environment on a daily basis

- Set up and break down conference rooms for meetings, events, and presentations

- Highly organized and reliable - you manage competing priorities with ease and nothing falls through the cracks

- Proactive - you anticipate needs, spot problems before they grow, and take initiative without waiting to be asked

- Discreet and trustworthy - you handle sensitive information with professionalism and care

- A clear communicator - you're concise, thoughtful, and responsive whether in person or over Slack

- Adaptable - you switch gears easily and bring energy to whatever's in front of you, whether it's a fridge restock or coordinating an offsite

- People-oriented - you care about the team experience and take pride in the role you play in building a great workplace

- Knowledge of Google suite (Google Drive, Docs, Sheet) and Zoom

- Prior experience in an EA, office management, operations, or administrative support role is a plus, but the right mindset matters most