Program Associate

This position has been deemed critical by the School of Humanities and Sciences Dean’s Office and is exempt from the hiring freeze. Work Arrangement: Hybrid work schedule (at least 3 days per week on-site). May require working flexible hours, including occasional nights and weekends.

Budgeted Salary: The budgeted base salary range for this position is $37.50 to $40.86 per hour. The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford. The school encompasses 24 departments and 25 interdisciplinary programs.

H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university’s largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future.

Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day. Department/Program Description: The Program in Science, Technology, and Society is a dynamic interdisciplinary major offering both a Bachelor of Arts (BA) and a Bachelor of Science (BS) degree. Founded in 1971, the Program is among the oldest of such programs in the United States.

STS majors develop technical skills in a field or two of choice, together with an understanding of why we have the kinds of science and technology we have today, what role they play in our society, and what challenges they pose. The Program's affiliated faculty represent over a dozen departments, including Anthropology, Communication, Computer Science, Education, Electrical Engineering, History, Law, Management Science and Engineering, Political Science and Sociology.

STS knowledge and sensibilities help students become active agents in a tech-driven world and independent thinkers who can reimagine how we innovate and address societal challenges. Brief

Position Summary: The Program in Science, Technology, and Society is seeking a Program Associate to provide operational and administrative support for the undergraduate program working under general supervision of the Administrative Director. The Program Associate should be highly motivated, enthusiastic, well-organized, and able to work independently as well as collaboratively within a team.

This is an exciting and innovative opportunity to participate in initiatives to support the general administration, faculty and students in the program. The position requires a motivated person with a positive attitude and a passion for customer service and supporting others to manage a wide variety of tasks in a fast-paced academic environment with frequently shifting priorities.

Responsibilities include financial processing; assisting with logistics and planning for all STS meetings, events and lectures; coordinating travel / itineraries for visiting speakers and guests; course and room scheduling; maintaining website and monthly newsletter; providing general office support, including office supplies and equipment purchases.

This is a 100% FTE, continuing, non-exempt position. For consideration, please include a resume and cover letter with your application.

Preferred

Qualifications: Additional highly preferred qualifications for this position includes:

• The ideal candidate is a friendly, proactive and dependable self-starter with strong interpersonal and communication skills.
• This is a busy position at times requiring a high level of professionalism, productivity, accuracy, organization, multi-tasking, independence, sound judgment, and decision-making.
• Familiarity with financial transaction processing (PCard/TCard, reimbursements, purchase requisitions) desirable but not required.
• Familiarity with coordinating events, conferences, or seminars, and connecting with local vendors desirable.

Core

Duties :

• Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.
• Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
• Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, reports, brochures, and displays.
• Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
• Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves.
• May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training.
• Maintain approved content on websites.
• May perform human resources transactional support, e.g. time cards, I9s, and/or faculty affairs support.
• May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness. Minimum Education and Experience High school diploma and three years of administrative experience, or combination of education and relevant experience. Knowledge, Skills and Abilities :
• Proficient computer skills and demonstrated experience with office software and email applications.
• Demonstrated success in following through and completing routine tasks.
• Strong organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize and multi-task.