Executive Assistant

You will provide high-leverage, thoughtful support to Fluidstack leadership by owning calendar management, travel logistics, meeting preparation, and communication triage. The goal is to free up executive bandwidth currently absorbed by coordination work and to do it with the kind of care and attention that makes leaders genuinely more effective.

This is a shared-services model with dedicated coverage at the exec level. You will work closely with other EAs to ensure continuity and coverage across the leadership team. The best EA teams nurture each other; we expect the same here.

The role is not administrative busywork. You're a force multiplier: anticipating needs, removing friction, and ensuring executives spend their time on the work that matters most.

- Complete onboarding and shadow your assigned executive(s) to understand priorities, preferences, and communication style.

- Take over calendar management: learn recurring commitments, meeting cadences, and scheduling principles.

- Map the executive's key relationships and recurring touchpoints so you can start anticipating needs.

- Establish a working rhythm with your executive(s): how you communicate, what requires approval vs. what you can handle independently.

- Own all scheduling, travel, and logistics end-to-end with minimal oversight.

- Coordinate with other EAs to ensure coverage, prevent conflicts, and share institutional knowledge.

- Begin managing meeting preparation: agendas, pre-reads, follow-up actions.

- Proactively flag scheduling conflicts, overloaded weeks, or gaps in the calendar before they become problems.

- Your executive trusts you to manage their time and logistics without hand-holding.

- You have a clear system for prioritization, communication triage, and escalation.

- You've identified at least one process or system improvement that makes the EA function more effective across the team.

- Intense curiosity about how leaders work and what makes them most effective.

- Kindness and thoughtfulness in how you interact with everyone: executives, their teams, and external partners alike.

- Clarity, approachability, and precision in communication. When you send a message on behalf of an executive, it reflects their voice and standards.

- Deep care about the craft of support work. You take pride in the quality of what you do, even when no one sees it.

- You have supported senior leaders before and understand what it means to manage someone's time as carefully as they would themselves.

- You exercise judgment about what matters, what can wait, and what to escalate. You don't treat every request as equal priority.

- You're highly organized and reliable. Things don't slip through the cracks.

- Demonstrated experience in executive support. We're not looking for a specific number of years, we're looking for evidence that you've done this well.

- We welcome candidates from operations, customer success, event management, chief of staff roles, or any background where managing complex logistics and stakeholder priorities were core to the work.

- Care about how things happen. The how is as important as the why. You easily ascertain how things ended up where they are and effectively plan how to move forward.

- Enjoy anticipating needs. You find genuine satisfaction in solving a problem before someone knows they had one.

- Care about the human. You're supporting leaders, but you never forget they're people first.

- Want to make something really great. The bar is high, but so too is the opportunity to make a real difference in how this company operates.

- Experience supporting C-suite or founders at a growth-stage company.

- Comfort working across time zones and with distributed teams.

- A track record of building EA systems (templates, SOPs, coordination tools) that scale beyond individual relationships.

- Competitive total compensation package (salary + equity).

- Retirement or pension plan, in line with local norms.

- Health, dental, and vision insurance.

- Generous PTO policy, in line with local norms.

We are committed to pay equity and transparency.

Fluidstack is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans' status, or any other characteristic protected by law. Fluidstack will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.

You will receive a confirmation email once your application has successfully been accepted. If there is an error with your submission and you did not receive a confirmation email, please email careers@fluidstack.io with your resume/CV, the role you've applied for, and the date you submitted your application-- someone from our recruiting team will be in touch.