Executive Assistant

What You'll Do: - Transform the EA function at Formlabs by applying your expertise to our current processes to deliver an exceptional level of support to our executives - Act as the internal and external face for executives, both cross-functionally at Formlabs and externally with clients, investors, and candidates.

Ensure that Formlabs is always presented in a highly professional light because you're organized, polished, on-time, and communicative. - Own, continually manage, and improve the landscape of our executives' calendars, proactively looking forward weeks or months at a time, considering business priorities to help elevate and guard time, and navigating unexpected and real-time changes. - Organize seamless executive travel.

Your stakeholders have global teams and international travel throughout the year. These trips typically involve complex itineraries, including multiple stakeholder meetings, very busy schedules, and various stops.

Plan for the unexpected so that travel goes as smoothly as possible. - Own executive credit cards and receipts. Submit all expense reports on time, and in line with global purchasing policies.

Often this means learning the ins-and-outs of our business and finance processes so that you can move quickly and accurately when purchasing. - Contribute significantly to internal communications for your executive's departments.

Own end-to-end communication streams (this often includes technology set up, content planning, day-of execution, email summaries, and live troubleshooting). - Project manage and effectively organize leadership and department-wide events like offsites, kickoffs, and conferences.

Scope of events ranges from 10-500 attendees. - Beyond your executives: Continuously find ways to reduce operational inefficiencies across the business, so we can work more efficiently (automating email groups, updating knowledge management, identifying a tool or resource that will improve how G&A works).

About You: - Proven success as an executive assistant in a fast-paced, technology-first environment - you know what it's like to work with an executive and everything that entails - Experience in or strong knowledge of entrepreneurship, the start-up world, and/or the Boston tech scene - we want someone who speaks the language of the business and the market - A track record of building and then leveraging a strong professional network.

You know that you can get more done, better and faster, if you know the right people. - Passion for prioritization and time management. A lot of your work can happen all at once, and not all requests are linear or planned.

You need to be able navigate dynamic situations while triaging priorities in real time. - Exceptional technical fluency, especially in G-Suite.

You are a Google aficionado who knows the ins and outs of Gmail, G-Cal, and leveraging other G-Suite applications to communicate, plan, and execute.

Our Benefits & Perks: - Robust equity program to build future wealth through RSUs - Comprehensive healthcare coverage (Medical, Dental, Vision) - 401K matching and access to financial advisors - Generous paid Parental Leave (up to 16 weeks) - Tenure-based paid Sabbatical Leave (up to 6 weeks) - Flexible Out of Office Plan - Take time when you need it - Ample on-site parking & pre-tax commuter

benefits - Healthy on-site lunches, snacks, beverages, & treats - Regular sponsored professional development opportunities - Many opt-in culture events across our diverse community - And of course... unlimited 3D prints!

Compensation We are all owners of Formlabs and direct beneficiaries of our success. We believe that equity is a critical component of compensation at Formlabs, and we want our newest team members to understand the potential value of their equity compensation.

Full time employees receive equity, in the form of RSUs. Your financial investment will grow with us in accordance to your impact. At Formlabs, base pay is one part of our total compensation package and is determined within a range.

Your base pay will depend on your skills, qualifications, experience, location and expected impact on the organization. The annual base pay range for this role is: $90,000 - $150,000 USD