Executive Assistant, US Finance

We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship.

We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.

We are seeking an Administrative Assistant to support the US CFO and SVP Finance, with secondary duties to provide general accounts payable / vendor support as well as departmental support to other Finance team members as needed. The ideal candidate will come from music or entertainment, preferably within the finance or accounting areas with previous experience supporting a high-level executive required.

Reporting to the US CFO , the Administrati ve Assistant must be detail oriented, efficient with their use of time and can multi-task while working on tight deadlines in a highly pressured, fast-paced music industry environment . This Admin istrative Assistant role will maintain a ‘can-do’ attitude with no task too small and no challenge too great.

This position is based in Santa Monica, California and will be in office 4 days per week .

• Heavy calendar management (Outlook) , a rrang ing meetin gs and conference calls via telephone, Zoom and email .

• Proactively prepare for and remind executives of upcoming meetings.

• Exercise discretion when answering calls and interrupting meetings.

• Coordinate and prioritize incoming requests, including facilitating time sensitive approvals.

• Work closely with other assistants to facilitate general workflow .

• Book travel, accommodations , car service and restaurant reservations as needed.

• Book conference rooms and handle any associated food services, facilities or AV needs.

• Secondary Responsibilities (accounts payable / vendor support and general departmental support):

• Assist department with general accounts payable and vendor administration /support in UMG procurement system (Uniport) .

• Maintain Finance distribution lists and familiarity with general finance staff.

• Serve as point person for finance questions coming from non-finance staff.

• Organize guest spaces and handle needs for internal and external finance guests when visiting the Santa Monica office.

• Minimum 5 years of experience supporting a high-level executive with discretion and confidentiality .

• Administrative experience in the music industry , entertainment, accounting or finance is highly preferred.

• Ability to in teract comfortably and effectively with employees of UMG at al l levels, including Sr Management .

• Proven ability to manage multiple priorities and deadlines with excellent follow-through .

• Strong written and verbal communication skills with a customer-service mindset.

• Proficient in the use of Microsoft Outlook and other Office products, including Excel and PowerPoint .

Join an entrepreneurial, global organization where authenticity, boldness, creativity, connection, drive, and insight aren’t just values—they’re how we work every day. Here are some of the ways we support you along the way (and just a few of the benefits we offer):

• Including 100% coverage for out-patient in-network mental health services

• Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)

• Student Loan Repayment Assistance and Tuition Reimbursement

• 401(k) with 100% immediate vesting on the first 5% of your contributions, plus an additional UMG contribution

• 10 Company Holidays (including Juneteenth and Wellbeing Day)

The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.

All candidates are encouraged to apply.