This position will be responsible for providing support to Producers as well as Production Support in real estate transactions from start to finish.
- Provide administrative and production support including typing correspondence (letters, memos, reports, etc.) using e-mail, blasts, scans, leap-files, etc.
- Schedule appointments, conference calls and set itineraries for Producer's external and internal meetings.
- Organize Producers' calendars, make travel arrangements and process expense reports.
- Assist Producer and Analysts in the preparation of marketing materials for real estate deals, including request for proposals, fee agreements, confidentiality agreements, offering memorandums, financial comparisons, due diligence data, letters, memos, reports, etc.
- Create and produce customized property information materials, comparable market analysis, market and industry research, and targeted client specific research.
- Prepare PowerPoint presentations by pulling data from other sources such as maps, charts, logos, pictures, tables, etc.
- Maintain internal web-based database; manage and update deal statuses, manage press releases, marketing lists, activity tracking, and send e-mail blasts.
- Take initiative to support Producers with high priority projects. Identify problems and alert team members. Respond to inquiries from clients and provide information as needed.
- Back up support to other Administrative Assistants as needed.
- Minimum 2-3 years of related administrative, marketing, or communications experience.
- Excellent communication, organizational, grammatical, and time-management skills.
- Ability to prioritize, multitask, and meet tight deadlines.
- Ability to work in a fast-paced, team-oriented, environment.
- Demonstrate problem-solving, decision making, and analytical skills.
- Intermediate working knowledge of Outlook, Word, Excel and PowerPoint (Office 2010 version).
If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.
Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.