Area Office Administrator I Summary: This position provides administrative support, enabling the Young Life field ministry area office to function an organized and efficient manner.
- Respond to voicemail, e-mail and phone calls in a timely and professional manner.
- Gather articles, pictures, layout, production, mail, etc. for newsletter from area staff.
- Interact with area office assistant, area directors, area committee, volunteer team leaders and leaders with area.
- Maintain donor and leader databases, ensuring that leader forms, driver questionnaires and criminal background checks are up-to-date.
- Manage monthly expenses and budgets, including area bank account records, FDT, area and staff expense reports.
- Accounting: pay bills, submit bank account records/purchase card expenses and donations and make copies, evaluate financial monthly status and update FDT each month. 5.Maintain contact databases including the following:
- Update e-mail distribution lists: club kids, campaigners, committee, leaders and prayer partners. 6.Human Resource for Regional Administrators
- Track and report vacation, sick and personal days for eligible area staff.
- Complete Personnel Action Requests and required documents to hire or terminate area staff and forward to region for approval.
C.Event Administration
1.Coordinate area meetings, including:
- Track participation, payments, health forms and how much each kid has earned in fundraisers.
- Send letters to parents about camp sign-ups, itineraries and health forms.
- Communicate with camp regarding camp contracts, R2 deposits, A-forms, housing request forms and 10-day call-ins. 3.Banquet/Golf Marathon/Auction
- Create invitations, banquet sponsor packet, table host packet, banquet program and donor cards.
- Track guest list, table sponsors, RSVP list and donations received from banquet.
D.Training Provide training to area office assistant, area directors, area committee, volunteer team leaders and leaders with various items, processes and applications related to field administration.
- Ability to type 55 to 60 words per minute with few errors.
- Proficiency in Microsoft Office Suite (which includes Word, Excel, Outlook and PowerPoint).
- Strong organizational skills with attention to detail and processes with the capability of handling concurrent tasks and constant interruptions.
- Good grammar skills and strong written and verbal communication skills.
- Initiative with developing processes/systems around events – data organization and maintenance.