Job Title: Recruiting Coordinator Mortgage
Department: Talent Acquisition / Recruiting
Location: Santa Ana, CA (On-site)
Reports To: Recruiting Team Lead (in partnership with HR leadership)
Primary Function
The Recruiting Coordinator supports a high-volume recruiting team by owning scheduling, candidate communication, and ATS hygiene. This role is ideal for someone with wholesale mortgage exposure who is organized, coachable, and comfortable following up to keep hiring moving.
Essential Duties and Responsibilities
- Coordinate interview scheduling across recruiters, hiring managers, and candidates, including confirmations, reminders, and reschedules
- Maintain ATS accuracy by updating candidate stages, dispositions, notes, and job status so reporting stays reliable
- Support recruiter workflows by managing candidate follow-up and keeping requisitions moving through the process
- Track recruiting activity and help produce simple weekly updates on pipeline activity, response rates, and aging candidates
- Assist with reference checks and verifications of employment as needed
- Keep candidate communication professional and timely, with a strong service mindset
Desired Personal Characteristics
- Detail-oriented and committed to accuracy
- Self-starter with a positive, can-do attitude
- Strong follow-through and comfort working in a fast-moving environment
- Clear written communication and professional judgment
- Coachable, supportive mindset with a team-first approach
Job Requirements
Required
- Minimum 1 year of experience in a wholesale mortgage environment (mortgage operations exposure required)
- Strong calendar management and scheduling capability
- Comfortable learning and working in an ATS and standard office tools (email, calendars, basic spreadsheets)
- Ability to work on-site in Santa Ana, CA
Nice to have:
- Experience in mortgage operations functions such as loan setup, disclosures, processing, post-closing, or underwriting support
- Recruiting coordination, scheduling, or high-volume operational support experience
Education
- High school diploma or equivalent required
- Associate’s or Bachelor’s degree preferred
Physical Requirements
This position is in an office setting with computer and general office equipment. The position requires the ability to move freely around within the department and other department locations.
All your information will be kept confidential according to EEO guidelines.