Vast is looking for an Executive Assistant , reporting to the Chief of Staff, to support the development of the systems that will be required for the design and build of artificial-gravity human-rated space stations.
We are seeking a highly organized and proactive Senior Executive Assistant to support our C-Suite Executives in managing the day-to-day operations and play a crucial role in providing administrative support, facilitating communication, and contributing to the overall success of our organization and culture.
This will be a full-time , exempt position located in our Long Beach location.
- Handle sensitive information and matters with a high level of discretion and maintain confidentiality.
- Skillfully manage and coordinate executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Create opportunities and initiatives to bring department team members together with a goal to further team building and team engagement.
- Draft, review and send communications on behalf of company executives.
- Prepare and distribute materials for meetings, attend meetings and ensure all documentation is readily available.
- Act as a central point of contact, facilitating communication between executives, internal teams and external partners.
- Track and manage executive expenses and process reimbursements.
- Support executives in various projects, research tasks, and initiatives.
- 5+ years of experience as an Executive Assistant supporting multiple C-Suite executives.
- Bachelor’s Degree or equivalent years of work experience in addition to minimum years of experience.
- Experience supporting executives in a fast space startup environment.
- Ability to think outside of the box with a sense of urgency.
- Ability to handle multiple tasks and prioritize effectively.
- Ability to be on site 5 days a week at our HQ in Long Beach.
- Ability to work early mornings, evenings and/or weekends as needed.