Project Coordinator

- Coordinating travel arrangements, logistics, and equipment shipments for field commissioning engineers and technicians.

- Tracking team availability and supporting resource deployment across multiple project sites.

- Maintaining project tracking systems, status dashboards, and project documentation.

- Organizing and managing project reports, deliverables, document control systems, and administrative follow-up activities.

- Supporting the Quality Management System by maintaining commissioning checklists, standardized forms, quality records, and audit documentation.

- Tracking completion of commissioning and quality control documentation and ensuring compliance with retention requirements.

- Coordinating site onboarding requirements, safety certifications, compliance documentation, and customer-specific training requirements.

- Ensuring all site access and entry requirements are completed prior to field deployment.

- Coordinating purchase orders, vendor invoices, procurement activities, and departmental budget tracking.

- Scheduling and coordinating internal and external meetings, preparing agendas, tracking action items, and supporting leadership reporting.

- Serving as a liaison between commissioning teams, project stakeholders, finance, procurement, and other internal departments.

- Supporting resource planning, scheduling activities, operational improvements, and cross-functional communication efforts.

- 5+ years of administrative, project coordination, operations support, or related experience.

- Strong organizational skills with the ability to manage multiple priorities and concurrent projects.

- Proficiency with Microsoft Office Suite and Google Workspace.

- Excellent written and verbal communication skills with strong attention to detail and follow-through.

- Understanding of quality documentation, document control principles, and administrative processes.

- Experience supporting field operations, engineering teams, or technical organizations preferred.

- Familiarity with project management tools such as Microsoft Project or Smartsheet preferred.

- Knowledge of procurement processes, vendor management, and expense tracking systems preferred.

- Understanding of compliance, safety documentation, and onboarding requirements preferred.

- Experience working within a Quality Management System (ISO 9001 or similar) preferred.

- Associate's or Bachelor's degree in Business Administration or a related field preferred