Executive Assistant

HawkEye 360 is seeking a proactive Executive Assistant to support the COO and ensure the smooth day-to-day operations of the team.

As the Executive Assistant, you will provide high-level administrative and organizational support to the COO and collaborate closely with senior leadership. You'll play a vital role in managing executive calendars, coordinating complex travel, and supporting communications across the organization.

- Provide executive-level administrative support to the President of the COO.

- Manage and coordinate complex travel arrangements, including flights, accommodations, visas, and logistics.

- Oversee scheduling and facilitate executive calendars, meetings, and engagements.

- Schedule and attend meetings on behalf of the executive; take accurate notes and record minutes.

- Prioritize and manage multiple projects and requests, ensuring the executive is well-informed and prepared.

- Serve as a liaison with internal and external stakeholders, anticipating and addressing needs proactively.

- Handle general office duties such as maintaining records, ordering supplies, and basic bookkeeping.

- Draft professional correspondence, memos, reports, and other documents for senior staff.

- Perform additional duties as assigned to support team operations.

- Bachelor's degree in Business Administration or a related field, or equivalent experience.

- Minimum of 3 years of experience in an administrative support role, preferably supporting senior executives.

- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); ability to quickly learn new tools and platforms.

- Strong interpersonal skills and the ability to work collaboratively across departments.

- Excellent organizational, problem-solving, and critical thinking skills.

- Ability to multitask, prioritize effectively, and manage shifting deadlines in a fast-paced environment.