Executive Assistant (Temporary)

We are searching for an Executive Assistant to support Digital Technology executives who oversee and interact with multiple functional teams within our business, including Research, Global Development, Commercial, and G&A.

We're looking for someone who brings strategic thinking, technological fluency, and genuine curiosity to the work of a fast-moving, high-impact legal team.

The Executive Assistant will exercise considerable judgment and initiative, with the ability to influence stakeholders and understand key relationships.

When & Where: This is a contract position for 3 months with the opportunity for extension and/or conversion. The role will sit in Sleepy Hollow, NY and is expected to be on-site 4 days per week.

The Executive Assistant will support the SVP of G&A and Commercial IT as well as multiple IT VPs at the same site. Build our future together: Managing complex calendars, expenses, and time commitments for executives.

Anticipating the needs of leaders and teams before they arise, resolving scheduling conflicts with minimal direction. Triaging incoming requests and inquiries, raising time-sensitive or significant matters with good judgment and discretion.

Identifying, developing, and implementing process improvements, bringing new tools or approaches to the team proactively, while maintaining highly organized and efficient administrative workflows and independently delivering solutions.

Using AI tools (such as Microsoft CoPilot) to draft communications, summarize information, and streamline administrative workflows. Planning and managing internal and external meetings end-to-end, including team meetings, large offsites, live trainings, and cross-functional gatherings, with attention to gathering agendas, logistics, coordination with attendees, catering decisions, materials and follow up.

Building polished PowerPoint presentations by synthesizing inputs from multiple contributors into organized, executive-ready decks. Submitting requisitions, tracking of deadlines, monitoring purchase orders and renewals.

Collaborating cross-functionally and serving as a trusted partner to peers. Communicating effectively across all levels while maintaining confidentiality.

Demonstrating organizational knowledge and understanding leader priorities, including support for increasingly complex responsibilities. Handling travel arrangements and expense reports for executives including managing complex international travel (typically VP+), visas and expense reporting.

Maintaining departmental SharePoint, Teams and Intranet sites, keeping them current, organized and useful as working resources. Discover your role: Are highly collaborative and adept at coordinating across teams to develop and implement solutions and operate under minimal guidance.

Exhibit discretion, independence, and sound judgment. Adapt well to change, ambiguity, and shifting priorities, and can embrace AI and modern productivity tools as a part of how you work.

Work comfortably with senior leaders and understand how they think and what they expect. Possess advanced knowledge or ability to readily learn company and Digital Technology and AI team policies, practices, and resources and act as a point person for supported leaders and departments.

Proactively highlight opportunities for continuous improvement to current processes. Communicate exceptionally well, whether orally or in writing This role requires: Eight (8) or more years of administrative experience required, with at least four (4) years supporting senior leaders in a business or legal environment.

Associate or bachelor's degree preferred. Advanced proficiency in Microsoft 365 (Outlook, PowerPoint, Excel, Word, Teams), SharePoint, Concur, and collaboration platforms; ability to troubleshoot and train others.

Proven track record managing complex calendars, orchestrating senior-level meetings and events, and coordinating domestic/international travel with precision.

Exceptional organization, prioritization, and follow-through. Flexibility to support after-hours needs tied to executive travel, global time zones, and critical events.

Does this sound like you? Apply now to take your first step towards living the Regeneron Way! We are committed to building a workplace with an inclusive culture.

Regeneron is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion or belief (or lack thereof), sex, sexual orientation, gender identity or expression, gender reassignment, marital or civil partnership status, civil status, pregnancy or parental status, age, disability, nationality, citizenship status, ethnic or national origin, membership of the Traveler community, familial status, genetic information, military or veteran status, or any other characteristic protected under applicable law.

Where required, we will provide reasonable accommodation to applicants with known disabilities or chronic illnesses during the recruitment process, unless such accommodation would impose undue hardship.

Where necessary, we disclose salary ranges for roles in all countries in which we operate. The final offer will be determined within the relevant range based on the country of employment, specific role level, and your skills and experience.

In some countries, collective bargaining agreements (CBAs) may apply and influence certain elements of pay or benefits. Regeneron offers a competitive and comprehensive total rewards package which may include, depending on country and role: annual bonuses or other incentive plans, equity awards, pension or retirement benefits, 401(k) company match, health and wellness programs, fitness centers, insurance benefits (e.g. medical, dental, vision, life and disability), paid time off, and family support benefits.

For additional information about Regeneron benefits in the U.S., please visit https://careers.regeneron.com/en/working-at-regeneron/total-rewards/.

For other locations, additional information will be provided during the recruitment process. If you have any questions, please speak with your recruiter.

Please be advised that at Regeneron, we believe we do our best work when we are together. For that reason, many roles are required to be performed on-site.

Please speak with your recruiter and hiring manager for more information about on-site expectations for your role and location. As part of the recruitment process, certain background checks may be conducted in accordance with the laws of the country where the position is based.

The purpose of such checks is to verify certain information prior to the commencement of employment such as identity, right to work and educational qualifications.

For jobs in Canada: this posting is for an existing position. Regeneron is a leading biotechnology company that invents life-transforming medicines for people with serious diseases.

Founded and led for over 30 years by physician-scientists, our unique ability to repeatedly and consistently translate science into medicine has led to nine FDA-approved treatments and numerous product candidates in development, almost all of which were homegrown in our laboratories.

Our medicines and pipeline are designed to help patients with eye diseases, allergic and inflammatory diseases, cancer, cardiovascular and metabolic diseases, neurology, infectious diseases and rare diseases.

Regeneron is also proud of award winning culture of innovation, being recognized as a Great Place to Work in 2021, Fast Company's Best Workplace for Innovators in 2020, and Forbes JUST companies in 2020, among others.