Accounts Payable Specialist

We're looking for a highly organized professional with strong communication skills who can manage competing priorities, safeguard confidential information, clearly explain processes to internal customers and vendors, and appropriately escalate issues when additional support or guidance is needed.

- On-site work from South Austin PCSI corporate office required Monday-Friday during initial training period of 60 days.

- Eligible for a hybrid work schedule (up to 2 remote days per week) upon successful completion of training and with manager approval.

- Based primarily at the Corporate Headquarters office in south Austin, TX.

- Comprehensive medical, dental, and vision coverage with 100% employer-paid premiums for Employee Only plans.

- 401(k) with company match up to 6%, with pre-tax and Roth options, and 100% immediate vesting upon eligibility.

- Company-paid short-term and long-term disability, plus additional voluntary benefit options.

- 21 days of PTO each year, in addition to all federal holidays.

PCSI is a non-profit organization whose mission is to enhance the lives of people with disabilities through employment, advocacy, partnerships, and innovation. We vet, prepare, lead, and sustain a skilled workforce that provides top-tier services at job sites across the country. Our areas of expertise are wide and diverse; total facilities maintenance, hospital environmental services, custodial and grounds, disability awareness training, job coaching, and job placement are just a few.

We integrate people with disabilities and veterans into meaningful jobs with competitive wages and benefits. Serving people of all abilities in their life's journey is at the heart of what we do.

- Perform Accounts Payable responsibilities in accordance with established procedures, internal controls, and documentation standards, and escalate exceptions or unresolved issues as appropriate.

- Monitor the Accounts Payable email inbox, incoming mail, and ticketing system; review, sort, route, and respond to invoices, vendor statements, checks, correspondence, and other inquiries; maintain timely follow-through until each item is resolved.

- Review, enter, and process recurring headquarters and job site invoices, including utilities, telephone, internet, and other recurring expenses, ensuring invoices are accurate and properly supported.

- Prepare and process weekly and off-cycle vendor payments, including checks, ACH, E-payables, and credit card payments; obtain required approvals and ensure supporting invoice documentation is complete before payment.

- Coordinate payment delivery and vendor notification by mailing checks, arranging courier services when necessary, and sending remittance advice and supporting payment details to vendors; safeguard sensitive and confidential information, including Social Security numbers, salary and benefit information, banking details, employee relief situations, and other protected information.

- Manage assigned high-volume, multi-site vendor accounts by maintaining complete and organized records, ensuring invoices and credits are received and entered, confirming payments are applied correctly, and reconciling vendor statements.

- Work closely with Procurement and purchase order requesters to verify that purchase orders are accurate and current and to coordinate any required purchase order modifications before invoices are processed.

- Review invoice coding and supporting documentation, research discrepancies, and prepare coding corrections and reclassifications as needed.

- Assist with month-end and year-end Accounts Payable activities, including accrual support, reporting, and audit documentations, as assigned.

- Provide backup support within the Accounts Payable team, including reviewing and posting job site submitted invoices and reviewing and approving credit card expense reports.

- Minimum 1-3 years of prior experience in Accounts Payable or a similar accounting role required.

- Experience with purchase orders (POs) in Accounts Payable preferred.

- Knowledge and operation of Microsoft Office products (Excel, Word, PowerPoint, etc.).

- Strong written, oral, and interpersonal communication skills.

- Ability to work in a team-oriented, collaborative environment.

- Ability to prepare, maintain and control a variety of office records, documents, and confidential files with a high degree of accuracy, timeliness, and proficiency.

- Detail oriented with a high level of accuracy and organizational skills.

- Self-starter with the ability to work both with minimal supervision and as a team player at the same time.

- Ability to pass criminal, drug, financial, and driving screening.

- May need to have the ability to legally drive a company vehicle.

- Ability to exchange accurate information in person and over the phone.